Workplace Experience Coordinator

Sodexo; Espoo; On-site; EUR 38,000 - 52,000; Full time

Benefits offered by this job

Flexible and dynamic work environment

Competitive compensation

Ongoing training and development

Growth opportunities

Occupational healthcare 24/7

Annual bonus scheme

Job summary

Sodexo in Espoo is seeking a Workplace Experience Coordinator to support a global technology client. You will help create a welcoming, efficient office, coordinate daily operations and space planning, and drive employee engagement initiatives.

You will collaborate with local ambassadors and service teams, maintain records, and contribute to sustainability and continuous workplace improvements in a dynamic, international setting.

Qualifications

• Bachelor's degree or equivalent in hospitality, workplace management, facility management, business administration, or related field.
• 2–3 years in workplace experience, facilities, office management, hospitality, events, or similar coordination role.
• Experience supporting employee engagement initiatives, workplace programs, or customer experience activities.
• Strong stakeholder management and communication skills with the ability to build positive relationships across diverse teams.
• Excellent communication and interpersonal skills in Finnish and English.

Responsibilities

• Coordinate workplace experience services and daily site operations across the client environment.
• Support workplace experience and employee engagement initiatives that enhance the overall employee experience.
• Partner with local Building Ambassadors to ensure a welcoming, functional, and engaging workplace environment.
• Maintain workplace information, floorplans, seating data, and space-related records.
• Support sustainability initiatives and help drive environmentally responsible workplace practices.
• Plan and coordinate workplace campaigns, including security awareness, workplace etiquette, wellbeing, and seasonal activities.
• Coordinate furniture, decorations, workplace enhancements, and other initiatives that improve the office environment.
• Monitor workplace standards and readiness, conducting regular checks to ensure a high-quality employee and visitor experience.
• Support workplace projects, space planning initiatives, office moves, and layout changes.
• Collaborate with client stakeholders, service providers, and internal teams to ensure smooth operations and continuous service improvement.
• Identify opportunities to improve workplace experience, employee engagement, and operational efficiency.

Skills

Stakeholder management

Communication

Organizational skills

Team collaboration

Customer focus

Problem solving

Education

Bachelor's degree in hospitality/workplace management or related field

Tools

MS 365

Job description

We are looking for an experienced Workplace Experience Coordinator to join our team supporting a strategic client, a global technology company in Espoo.

In this role, you will play a key part in creating an engaging, functional, and welcoming workplace environment that enables employees to do their best work. You will coordinate workplace experience initiatives, support space and workplace planning activities, drive employee engagement campaigns, and help maintain high workplace standards across the office environment.

Working closely with client stakeholders, Building Ambassador, and workplace service team, you will contribute to the continuous development of the workplace by supporting sustainability initiatives, workplace projects, employee experience programs, and office environment enhancements.

Tis role is ideal for a proactive and service-minded professional who enjoys improving workplace experiences, coordinating multiple initiatives, and building positive relationships with stakeholders in a dynamic international environment.

Your responsibilities

• Coordinate workplace experience services and daily site operations across the client environment.
• Support workplace experience and employee engagement initiatives that enhance the overall employee experience.
• Partner with local Building Ambassadors to ensure a welcoming, functional, and engaging workplace environment.
• Maintain workplace information, floorplans, seating data, and space-related records.
• Support sustainability initiatives and help drive environmentally responsible workplace practices.
• Plan and coordinate workplace campaigns, including security awareness, workplace etiquette, wellbeing, and seasonal activities.
• Coordinate furniture, decorations, workplace enhancements, and other initiatives that improve the office environment.
• Monitor workplace standards and readiness, conducting regular checks to ensure a high-quality employee and visitor experience.
• Support workplace projects, space planning initiatives, office moves, and layout changes.
• Collaborate with client stakeholders, service providers, and internal teams to ensure smooth operations and continuous service improvement.
• Identify opportunities to improve workplace experience, employee engagement, and operational efficiency.

Your qualifications

• Bachelor's degree or equivalent experience in hospitality, workplace management, facility management, business administration, or a related field.
• 2-3 years of experience in workplace experience, facilities, office management, hospitality, events, or a similar coordination role.
• Experience supporting employee engagement initiatives, workplace programs, or customer experience activities.
• Strong stakeholder management and communication skills with the ability to build positive working relationships across diverse teams.
• Experience coordinating multiple initiatives and prioritizing tasks in a dynamic environment.
• Strong organizational skills and attention to detail.
• Proficiency in Microsoft 365 applications and workplace technology platforms.
• Excellent communication and interpersonal skills in both Finnish and English.
• Customer-focused, proactive, and solution-oriented mindset.
• Ability to work independently while collaborating effectively with diverse teams and stakeholders.
• Positive, hands-on attitude with a commitment to service excellence, safety, and continuous improvement.
• Flexibility and adaptability in a dynamic and evolving workplace environment.

What we offer:

Working with Sodexo is more than a job; it’s a chance to be part of something greater. You’ll belong to a company and team that values you for you; you’ll act with purpose and have an impact through your everyday actions; and you’ll be able to thrive in your own way.

In addition, we offer:

• Flexible and dynamic work environment
• Competitive compensation
• Access to ongoing training and development programs
• Countless opportunities to grow within the company
• Access to occupational healthcare services 24/7
• Annual bonus scheme

This is a permanent full-time position, with a work schedule of 37.5 hours per week, Monday to Friday. alary is negotiable based on experience and expertise.The preferred start date is as soon as possible

About Sodexo

At Sodexo, our purpose is to create a better everyday for everyone to build a better life for all. As the global leader in services that improve the Quality of Life, we operate in 43 countries, serving over 80 million consumers each day through our unique combination of On-Site Food and FM Services, Benefits & Rewards Services and Personal & Home Services.