Team Assistant

Mileway Limited; Helsinki; On-site; EUR 36,000 - 48,000; Full time

Job summary

Mileway Limited is seeking a proactive Team Assistant to support our Finland Asset Management team on a 12‑month fixed-term contract in Helsinki. You will handle day-to-day administration, contract preparation, and maintain our archives and listings to ensure seamless operation even as the team scales across regions.

You will collaborate with asset managers, brokers, tenants and valuers, and be the glue tying together property marketing efforts with efficient document and lead management.

Qualifications

• 2+ years of experience in administration or similar roles.
• Fluency in Finnish and English, both spoken and written.
• Availability for a 12‑month fixed-term contract.
• Interacts with stakeholders at all levels in an international setting.
• Excellent command of MS Office (Outlook, Excel, Word, PowerPoint).
• Strong communication skills and proactive problem-solving in a dynamic environment.

Responsibilities

• Support Asset Managers with property marketing activities and broker cooperation.
• Assist in planning and organising, and communicate with tenants, vendors, brokers, and valuers.
• Coordinate local market implementation of CMS/CRM systems.
• Administer leads and leasing processes.
• Maintain a structured physical and digital archive for Asset Management.

Skills

Administrative experience

Finnish language

English language

Stakeholder interaction

MS Office proficiency

Proactive problem solving

Three-step thinking

Tools

MS Office

Job description

Career Opportunities: Team Assistant (12-month Fixed Term Contract) (2804)

We’re looking for a proactive, driven Team Assistant to join and support our Asset Management team in Finland on a 12‑month fixed‑term contract. You’ll be part of a young, dynamic team, working alongside colleagues from all over the world and report into the Regional Director of Finland.

The candidate we’re looking for will be a supportive and solid multi‑tasker, with superb interpersonal skills and an irresistible drive to get things done. You’ll be the glue that holds our Asset Management team together, lending administrative support where it’s needed, handling the day‑to‑day, and doing what it takes to keep our show on the road. You’ll support managers with administrative tasks so they can focus on their core responsibilities. As our Team Assistant, you’ll make sure contracts and agreements are prepared and our archive is accurately maintained. You’ll keep property portals and third‑party listings sites updated with vacant premises as well as registering and following up on leads in the CRM system.

What you’ll do

• Support the Asset Managers with Property Marketing activities and broker co‑operation.
• Proactively assist in business planning and organising, planning, and communicating with tenants, vendors, brokers, and valuers.
• Support the Asset Managers with Property Marketing activities.
• Coordinate local market implementation of centrally driven initiatives such as CMS and CRM systems.
• Administer leads and leasing processes.
• Implement and maintain a good structure in physical archive and digital document management system regarding Asset Management.

What you’ll bring

• +2 years of experience in administration, assistant or similar roles.
• Fluency in Finnish and English, both spoken and written.
• Availability for a 12‑month fixed‑term contract.
• Comfort in an international setting and able to interact with stakeholders at all levels.
• Excellent command of MS Office (Outlook, Excel, Word, PowerPoint).
• Being able to think three steps ahead.
• Excellent communication skills, both verbal and written.
• Positive, proactive, can‑do attitude and problem‑solving skills. You create order in a hectic and dynamic environment.