Office Administrator

Turner & Townsend; Helsinki; On-site; EUR 26,000 - 36,000; Full time

Job summary

Turner & Townsend is seeking an Office Administrator to oversee office administration and support our Helsinki Business Unit. The role requires a proactive, highly organized individual capable of multitasking in a fast-paced environment.

You will provide administrative support to the Operations Manager, coordinate onboarding, manage supplies, arrange IT setup for new starters, and help with events and communications.

Qualifications

• Highly organized with strong attention to detail.
• Proficient in the full Microsoft Office suite (Excel, Word, Outlook).
• Ability to multitask in a fast-paced environment.

Responsibilities

• Provide administrative support to the Operations Manager.
• Assist with onboarding new employees, including preparing documents and coordinating inductions.
• Order and manage office supplies and equipment.
• Coordinate IT equipment requests and setup for new starters.
• Support office events, team activities, and internal communications.
• Arrange travel bookings and logistics when required.
• Maintain office documentation, templates, and filing systems.
• Handle general office enquiries and assist employees day-to-day.

Skills

Highly organized

Multitasking

Attention to detail

Tools

Microsoft Office

Job description

Turner & Townsend is a global professional services company with over 22,000 people in more than 60 countries.

Working with our clients across real estate, infrastructure, energy and natural resources, we transform together delivering outcomes that improve people’s lives. Working in partnership makes it possible to deliver the world’s most impactful projects and programmes as we turn challenge into opportunity and complexity into success.

Our capabilities include programme, project, cost, asset and commercial management, controls and performance, procurement and supply chain, net zero and digital solutions.

We are majority-owned by CBRE Group, Inc., the world’s largest commercial real estate services and investment firm, with our partners holding a significant minority interest. Turner & Townsend and CBRE work together to provide clients with the premier programme, project and cost management offering in markets around the world.

Purpose of the Role:

The Office Administrator will oversee office administration and support Business Units in Helsinki, Finland. This role requires a highly organized, detail-oriented individual capable of multitasking in a fast-paced environment.

Key Responsibilities

• Provide administrative support to the Operations Manager.
• Assist with onboarding new employees, including preparing documents and coordinating inductions.
• Order and manage office supplies and equipment.
• Coordinate IT equipment requests and setup for new starters.
• Support office events, team activities, and internal communications.
• Coordinate with suppliers and service providers.
• Arrange travel bookings and logistics when required.
• Maintain office documentation, templates, and filing systems.
• Coordinate courier shipments, deliveries, and incoming mail.
• Provide administrative support for company-wide initiatives and activities.
• Handle general office enquiries and provide support to employees.Assist with day-to-day operational and administrative tasks as assigned by the Operations Manager.
• Onboarding of all new employees.

Qualifications

Requirements:

• Highly organized and detail-oriented
• Strong knowledge of the full Microsoft suite (Excel, Word etc)
• Ability to multitask in a fast-paced environment

Additional Information

Our inspired people share our vision and mission. We provide a great place to work, where each person has the opportunity and voice to affect change.

We want our people to succeed both in work and life. To support this we promote a healthy, productive and flexible working environment that respects work-life balance.

Turner & Townsend is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees and actively encourage applications from all sectors of the community.

It is strictly against Turner & Townsend policy for candidates to pay any fee in relation to our recruitment process. No recruitment agency working with Turner & Townsend will ask candidates to pay a fee at any time.

Any unsolicited resumes/CVs submitted through our website or to Turner & Townsend personal e-mail accounts, are considered property ofTurner & Townsend and arenot subject to payment of agency fees. In order to be an authorised Recruitment Agency/Search Firm for Turner & Townsend, there must be a formal written agreement in place and the agency must be invited, by the Recruitment Team,to submit candidates for review.

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