Project Administrator

CTS Nordics OY; Seinäjoki; On-site; EUR 40,000 - 52,000; Full time

Benefits offered by this job

Lunch benefit

Job summary

CTS Nordics OY is seeking a hands-on Project Administrator to run day-to-day site operations in Seinäjoki, Finland. You will coordinate logistics, accommodation, office management and employee support, while ensuring smooth interaction with HR and suppliers.

This on-site role requires strong organizational skills, multitasking, and clear communication. You will participate in weekly meetings, manage inventory, and help ensure budget compliance with timely reporting.

Qualifications

• Strong organizational skills
• Ability to multitask in a fast-paced environment
• Excellent communication and follow-up abilities
• Fluency in both written and spoken English

Responsibilities

• Coordinate daily site logistics and operations including transportation and accommodation.
• Manage onboarding/offboarding on site and provide practical employee support.
• Oversee procurement of PPE, office supplies, and IT equipment; maintain inventories.
• Handle administrative communications and support HR coordination and reporting deadlines.
• Approve and track invoices in PowerOffice.

Job description

Do you want to join CTS as Project Administrator?

About the role

The Project Administrator is responsible for ensuring the efficient day-to-day operation of site activities, including logistics, accommodation, office management, and employee support. This is a highly operational role requiring continuous on-site presence, strong coordination skills, and the ability to manage multiple time-sensitive tasks.

What you will do

Site Logistics & Daily Operations

• – Coordinate daily vehicle usage, carpooling, and employee transportation.
• – Support HR with employee accommodation coordination and related practical matters.
• – Maintain and update employee rotation schedules.
• – Coordinate site food and refreshment arrangements.
• – Monitor purchase orders to ensure budget compliance.

Office, PPE & IT-Equipment Management

• – Procure PPE, office supplies, and coordinate IT equipment needs.
• – Maintain accurate inventories (PPE, IT, office assets).
• – Ensure office spaces, storage rooms, and PPE areas are organized and functional.
• – Collect deliveries and manage incoming orders and mails.

Onboarding, Offboarding & Employee Support

• – Manage onboarding and offboarding processes on site.
• – Provide daily support to employees (practical assistance, coordination, document handling).

Administration & Coordination

• – Manage administrative communication
• – Participate in HR coordination and weekly meetings
• – Distribute important updates to employees and subcontractors
• – Follow up on weekly reporting deadlines
• – Approve and track invoices in PowerOffice

Who this is for

This role is a great fit for a proactive and well-organized person who enjoys being at the heart of day-to-day site operations. You are comfortable taking ownership, coordinating with different people, and keeping track of multiple practical matters at the same time. You thrive in a hands-on environment where priorities can change quickly and your ability to keep things running smoothly makes a real difference.

We wish you have

• – Strong organizational and multitasking skills
• – Ability to work independently in a fast-paced, operational environment
• – Excellent communication and follow-up abilities
• – High attention to detail and a problem-solving mindset
• – Flexibility and willingness to handle both administrative and practical tasks
• – A proactive and service-oriented approach
• – Fluency in both written and spoken English

What we offer

We offer you a varied and hands-on role in an international working environment, where you will have an important part in keeping daily site operations running smoothly. You will have the opportunity to work with a diverse group of people and take ownership of a wide range of practical and administrative responsibilities. In addition to a competitive salary, we offer a lunch benefit and the opportunity to develop your skills and experience in a growing organization.

Location: Seinäjoki, Finland. Site-based role with daily presence on site required.

Employment relationship: Employment

Wage: Other

Working time: Daytime work, Weekdays

Number of positions: 1

Source: Job Market Finland/Työmarkkinatori

Osaamisalue: Hallinto- & toimistotehtävät