Office Coordinator

Sievo; Helsinki; On-site; EUR 28,000 - 30,000; Full time

Benefits offered by this job

Equity program

Extensive healthcare

Phone plan

Home internet connection

Referral bonus

Many more

Job summary

Sievo in Helsinki is seeking an Office Coordinator to shape the daily life of our Helsinki office and welcome our diverse team. You will own office operations, manage supplies, coordinate events, and support onboarding.

You’ll also serve as the main contact for maintenance, vendors, and visitors, ensuring a welcoming environment. The role requires daily office presence, collaboration with the People team, and a competitive salary of €2,500–€2,700 per month, with equity and benefits for dedicated

Qualifications

• Self-leadership and initiative to influence our community.
• Strong coordination skills and ability to multitask.
• Excellent people skills and positive mindset.
• Fluent English and functional Finnish for third parties.

Responsibilities

• Own the everyday running of the office, keep supplies stocked, and manage benefits.
• Develop the office with fresh ideas to welcome colleagues.
• Coordinate final touches of the recent office move.
• Arrange events from coffee breaks to large company gatherings.
• Welcome visitors and be the main contact for maintenance.
• Advise colleagues on office-related matters.
• Support onboarding with sessions and practical logistics.

Skills

Self-leadership

Coordination

People skills

English/Finnish communication

AI tools

Office presence

Event organizing

Tools

AI tools

Job description

Meet Sievo!

We are Sievo – the leading procurement analytics SaaS company from Finland. We help the largest companies in the world, household brands like Levi’s, Kellogg’s and Mars, to generate cost savings, understand their procurement data, make data-driven decisions, reduce emissions, drive supply chain resilience, and beyond. Each year, we process spend equivalent to 2% of the global GDP. Pretty cool, right?

At the core of our success are talented people from all over the world with different backgrounds and perspectives. Our 450+ Sievonians are based across Helsinki, Chicago, Bucharest, London and Paris.

About the role & team:

Are you a creative people-person ready to shape how life looks like at the Helsinki office? Do you spot what’s missing before anyone else notices and are eager to take on a wide range of tasks? Then you might just be the Office Coordinator we’re looking for!

As our Office Coordinator, you’ll join our People team at the Helsinki HQ, the home base of 270+ Sievonians. The People team looks after the employee experience that keeps Sievo moving, and you’ll play a central role in it. You’ll set the tone of the office, keep the space welcoming and in tip‑top shape, turning everyday moments into the glue that holds our community together. But don’t worry, you won’t be doing this all alone! You will be welcomed by a fun-loving and caring team, making sure you’re backed up from day one.

As an Office Coordinator, you would:

• Take ownership of the everyday running of our office, from keeping everything in place and supplies stocked, to putting food and snacks up for grabs. You’ll also help manage some of our employee benefits.
• Develop our office further and come up with fresh ideas to make the office even more welcoming.
• Coordinate the final touches of our recent office move. You’ll be pulling together all the final touches for the space to feel complete and welcome.
• Help arrange events. This includes bringing events to life at the office, such as coffee breaks, student and customer visits, and special celebrations, but also working on larger events, such as holiday parties or our annual global retreat Camp Sievo.
• Welcome visitors, receive deliveries, and be the main contact person for maintenance workers at the office.
• Advise fellow Sievonians in anything and everything office related.
• Support in onboarding new Sievonians by hosting introduction sessions and sorting out practicalities for a smooth and welcome start at Sievo.

What we are looking for from you:

• Self-leadership, and ability to take initiative and ownership over your tasks. You have the courage and dedication to influence our community.
• Strong coordination skills, a hands‑on attitude, and ability to handle multiple tasks at the same time.
• Great people-skills and positive mindset.
• Clear communication skills. You have fluent communication skills in English and moderate Finnish skills to be able to communicate with third parties.
• Willingness to learn and use modern AI tools to automate workflows.
• Willingness to be present at the office every day to take care of the office and support Sievonians.
• Experience with event organizing, customer service, or assistant positions is a plus that would help you make a flying start!

What awaits you at Sievo:

• Real ownership, real impact: Freedom to shape how our Helsinki office runs, make improvements, and see your ideas come to life. We trust you to take initiative, own your area, and deliver with pride!
• A highly visible role that really matters: You’ll be a trusted member of the community. You will know everyone and everyone will know you.
• Learn by doing: Build your event, vendor, and project coordination skills - from daily rituals to flagship moments like Camp Sievo.
• Supportive team and great colleagues: You’ll have a caring, hands‑on People team around you and a community that celebrates wins together.
• Truly international atmosphere: You’ll work with a diverse group of great colleagues coming from over 40 nationalities across Helsinki, Chicago, Bucharest, London and Paris in an open, low‑hierarchy culture.
• Awesome perks including equity program, extensive healthcare, phone plan, home internet connection, referral bonus, and many more!

This is a full‑time position, and the salary ranges between 2500-2700 EUR/month depending on skills and experience. As you would be running the day‑to‑day operations at the office, this position requires daily office presence.

The last application date is October 18th.

At Sievo, we celebrate and support differences and strive to create a culture where everyone feels valued and included. As an Equal Opportunity Employer, we do not discriminate against any individual in hiring or employment based on gender, gender identity or expression, age, ethnic or national origin, nationality, language, religion or belief, opinion, disability, state of health, sexual orientation, or other personal reasons.

We acknowledge the impact of imposter syndrome during job search, especially for underrepresented groups. If you’re interested in the position and believe that you have the potential to excel in it, we encourage you to apply.