Human Resources Assistant

TSL; Helsinki; On-site; EUR 32,000 - 42,000; Full time

Job summary

TSL in Helsinki is seeking a proactive HR Assistant to support day-to-day HR operations in Finland. You will assist recruitment, onboarding, payroll coordination, employee data management, benefits administration and compliance, while handling confidential information with discretion.

You will partner with managers, project teams and finance stakeholders, maintaining HR records in Workday and other systems, delivering accurate documentation, and ensuring processes run smoothly in a fast-moving

Qualifications

• Bachelor’s degree or equivalent in HR or related field.
• Can-do attitude and service orientation.
• 1–3 years HR administration experience.

Responsibilities

• Administer HR documentation and records securely.
• Coordinate onboarding and offboarding activities.
• Support payroll coordination and benefits administration.
• Assist with HR reporting and data integrity.
• Handle routine HR inquiries with professionalism.

Skills

Organisational skills

Administrative skills

Communication skills

Confidentiality

Multitasking

Education

Bachelor's degree in Human Resources or related field

Vocational qualification

Tools

Workday

HR systems

Microsoft Office

Job description

TSL is a leading international technical engineering and construction partner operating across the UK, Ireland, and Mainland Europe. We focus on design and build contracts for end user clients, specialising in the Food, Pharmaceutical, Logistics, Data Centre and Advanced Manufacturing sectors.

TSL is committed to creating the spaces that enable the fourth industrial revolution, whilst ensuring we leave a positive environmental and social legacy for communities across the world. Our team work with our valued clients and supply chain partners to create a simple agenda concentrated on getting things done. Above all, we are focused on delivering first class projects, executed efficiently, without compromising on safety or quality.

Position Summary

We are seeking a proactive, highly organised, and detail-oriented HR Assistant to support the day-to-day operations of the Human Resources function in Finland. The HR Assistant plays a key role in ensuring efficient administration of HR processes across the employee lifecycle while supporting employees, managers, project teams, and finance stakeholders.

The successful candidate will provide administrative support in recruitment, onboarding, HR documentation, payroll coordination, employee data management, benefits administration, and compliance activities. This role requires excellent organisational skills, a strong customer-service mindset, and the ability to handle confidential information with discretion.

Key Responsibilities

HR Administration

• Prepare, maintain, and manage HR documentation, including:
  • Employment contracts
  • Contract amendments
  • Secondment agreements
  • Employment certificates
  • Salary adjustment letters
  • Other employee-related documentation
• Maintain employee files and personnel records in compliance with applicable employment legislation and GDPR requirements.
• Ensure employee information is accurately maintained within Workday and other HR systems.
• Support HR reporting and personnel data management.
• Maintain HR trackers and other administrative records

Onboarding new employees

• Coordinate onboarding activities and ensure completion of required employment documentation.
• Coordinate new employee inductions and orientation activities.
• Support offboarding processes and ensure appropriate documentation and system updates are completed.

Employee Lifecycle Support

• Provide administrative support for employee movements, including:
  • Role changes
  • Transfers
  • Secondments
  • Salary changes
  • Organisational updates
• Support the administration of employee leave, absence management, and related reporting.
• Act as a first point of contact for routine HR inquiries.

Compliance & Site Access Administration

• Support compliance processes relating to employee documentation and workforce administration.
• Assist with ID06 administration and Valtti card applications as required for project operations.
• Participate in the development and improvement of HR processes, procedures, and systems.
• Support HR projects and change initiatives as required.
• Assist with ad hoc HR and administrative tasks to support business operations and project delivery.

Qualifications

Education

• Bachelor's degree, vocational qualification, or equivalent education in Human Resources, Business Administration, or a related field.
• Can-to attitude counts more than educational qualifications.

Experience

• 1 to 3 years of experience in HR administration, payroll support, office administration, or a similar role.
• Excellent organisational and administrative skills.
• Strong attention to detail and accuracy.
• High level of integrity and confidentiality.
• Strong communication and interpersonal skills.
• Service-oriented and proactive approach to work.
• Ability to manage multiple priorities and meet deadlines.
• Strong problem-solving skills.Ability to work both independently and collaboratively within a team.
• Proficiency in Microsoft Office applications.

Language Requirements

• Fluent Finnish and English, both written and spoken.

Based in the Helsinki region. Full-time. On-site.