HR & Operations Assistant (Part-time)

Integrify; Helsinki; Hybrid; EUR 25,000 - 36,000; Part time

Benefits offered by this job

Lunch benefit

Sports & Culture via Epassi

Central Kamppi location

Job summary

Integrify is seeking an HR & Operations assistant in Helsinki for a hybrid role (1–2 days per week). You will support HR, payroll, and operations, gaining hands-on experience while helping our internal team and staff.

You will assist with onboarding/offboarding, office management, HRIS maintenance, event planning, payroll prep, and light finance tasks. Fluency in Finnish and English is required.

Qualifications

• Customer service mindset and client interaction skills.
• Ability to take ownership and solve problems.
• Attention to detail and structured work approach.
• Clear written and spoken communication in English and Finnish.

Responsibilities

• Lifecycle management: onboarding, offboarding, contracts, certificates and HR queries.
• Office management: vendor coordination, inventory and workspace upkeep.
• HRIS: keep employee data up to date in Personio.
• Event planning: organise quarterly team events and team meals.
• Payroll preparation: assist with monthly payroll data.
• Finance: support invoicing and month-end tasks as vacation coverage.

Skills

Customer service

Proactive

Organised

Strong communicator

Eager to learn

Finnish & English fluent

Education

Enrolled in Business Administration or related field

Job description

Integrify is a leading tech talent platform connecting experienced technical professionals with forward-thinking companies in Finland. Over 150 organisations trust us, with companies like ABB, Telia, Tietoevry, Digia, and Fujitsu hiring experts through our services.

We are now looking for an HR & Operations assistant to join our internal team (ca 1-2 days per week)! In this role, you will get a broad view of how things work in HR, payroll and operations. This role is perfect for someone looking to gain hands‑on experience in these areas. You’ll help keep things running for both our internal team and staffed employees, all while developing your expertise in HR and administrative tasks.

What your key responsibilities would be at Integrify:

In this operational role, you’ll assist our HR & Finance Specialist with daily tasks, focusing primarily on:

• Employee lifecycle management: Handling onboarding, offboarding, employment contracts and certificates, resolving HR-related requests, and day‑to‑day communication with our employees
• Office management: Coordinating with office vendors, managing inventory and supply orders, and keeping our workspace organised, welcoming, and fully equipped
• HRIS: Keeping employee data in Personio, our HR system, accurate and up to date
• Event planning: organising quarterly team events, team lunches and other internal gatherings
• Payroll preparation: assisting with the preparation of monthly payroll data
• Finance: Handling occasional customer invoicing and other month‑end tasks, primarily as vacation coverage

Your profile:

We’re seeking someone who is..

• Customer service-oriented: You enjoy working with people and want to help them find solutions
• Proactive: You take ownership of your tasks and proactively look for solutions
• Organised: You have an eye for detail and you work in a structured approach
• Strong communicator: You are comfortable in daily communication with employees both in writing and in person
• Eager to learn and grow: You have a keen interest in HR and want to develop in the area
• Fluent in Finnish and English, both in writing and speech

This role suits you if you are in the final stages (preferably 1-2 years left) of your studies in a relevant field, such as Business Administration or similar. Prior work experience in customer service or working as an assistant is considered an advantage. If you have work experience in HR and employee lifecycle tasks it is considered a plus, but not mandatory. We work in a hybrid model and our wish is that you can work from our office most Wednesdays.

What we offer:

• Opportunity to gain valuable experience in the HR field
• Fun, no‑bs culture – we work hard, but we love celebrating our successes together
• Lunch and Sports & Culture benefit through Epassi
• Plenty of responsibility, flexibility, trust, and learning opportunities
• International environment: we have a diverse team of internal and staffed employees
• Central downtown location in Kamppi

Please submit your application by 10.11.2026.