Multilingual Office Administrator – Finnish & English

Onnec; Helsinki; Hybrid; EUR 32,000 - 42,000; Full time

Job summary

ONNEC Group, Finland, is seeking an Office Administrator to support day-to-day operations for the Finnish team. You will handle administrative tasks, documentation, and internal processes to ensure smooth office activity in a fast-growing environment.

The role requires organization, proactive problem solving, and the ability to work across different areas of the business. Fluency in Finnish and English, strong MS Office skills, and a collaborative mindset are essential for success.

Qualifications

• Previous experience in administrative/office support role.
• Fluent Finnish and English, both spoken and written.
• Strong organisational and communication skills.
• Ability to manage multiple tasks and priorities.
• Proactive and solution-oriented attitude.
• Experience in international or project-based organisations is beneficial.

Responsibilities

• Providing day-to-day administrative support to the Finnish team and local management
• Supporting the smooth running of the office and coordinating general office requirements
• Managing office supplies, equipment, deliveries and other practical arrangements
• Supporting employee onboarding and offboarding, including coordination of equipment, access and documentation
• Maintaining accurate administrative records, documentation and internal files
• Supporting time reporting, expenses and other internal administrative processes
• Coordinating meetings, travel arrangements and accommodation when required
• Supporting local project and site teams with administrative requirements
• Liaising with suppliers and external service providers
• Supporting invoice, purchase order and other basic financial administration
• Assisting with the coordination of internal meetings, events and employee activities
• Providing general administrative support to the Finnish business as it continues to grow

Skills

Fluent Finnish

Fluent English

Strong organisational skills

Excellent communication

Multi-tasking

Proactive problem solving

Independent and team player

Tools

Microsoft Office

Job description

ONNEC Group, Finland, is seeking an Office Administrator to support day-to-day operations for the Finnish team. You will handle administrative tasks, documentation, and internal processes to ensure smooth office activity in a fast-growing environment.

The role requires organization, proactive problem solving, and the ability to work across different areas of the business. Fluency in Finnish and English, strong MS Office skills, and a collaborative mindset are essential for success.