Office Administrator

Onnec; Helsinki; Hybrid; EUR 26,000 - 36,000; Full time

Job summary

ONNEC Group is hiring an Office Administrator to support the Finnish team and management with day-to-day operations, documentation, and internal processes. The role requires fluency in Finnish and English, strong organisational skills, and the ability to work independently or with a team in a fast-paced environment.

This position involves coordinating meetings, onboarding, and office logistics across a growing organisation.

Qualifications

• Previous experience in an administrative, office coordination or similar support role.
• Fluent Finnish and English, both spoken and written.
• Strong organisational skills and attention to detail.
• Good communication and interpersonal skills.
• Ability to manage multiple tasks and priorities.
• Proactive and solution-oriented approach.
• Ability to work independently as well as part of a team.
• Comfortable learning and working with different systems and processes.
• Experience from an international or project-based organisation is beneficial.
• Positive attitude and willingness to support across different areas of the business.

Responsibilities

• Providing day-to-day administrative support to the Finnish team and local management
• Supporting the smooth running of the office and coordinating general office requirements
• Managing office supplies, equipment, deliveries and other practical arrangements
• Supporting employee onboarding and offboarding, including coordination of equipment, access and documentation
• Maintaining accurate administrative records, documentation and internal files
• Supporting time reporting, expenses and other internal administrative processes
• Coordinating meetings, travel arrangements and accommodation when required
• Supporting local project and site teams with administrative requirements
• Liaising with suppliers and external service providers
• Supporting invoice, purchase order and other basic financial administration
• Assisting with the coordination of internal meetings, events and employee activities
• Providing general administrative support to the Finnish business as it continues to grow

Skills

Finnish language

English language

Organisational skills

Attention to detail

Communication skills

Multitasking

Independence

Teamwork

MS Office proficiency

Adaptability

Tools

Microsoft Office

Job description

ONNEC Group
ONNEC Group is a leading independent technology partner and global systems integrator, with more than 30 years of experience and a team of 800+ specialists worldwide. We provide end-to-end connectivity solutions that help organisations everywhere stay connected and future-ready.

From structured cabling to managed services, we deliver reliable infrastructure designed, built, deployed, and optimised to meet the highest standards. Our comprehensive services give businesses the connectivity they can depend on.

As a fast-growing organisation, attracting and retaining top talent is essential to our success. We work hard to provide a challenging, supportive, and rewarding workplace for all our employees. ONNEC is proud to have achieved the Investors in Diversity Foundational Award, recognising our commitment to equality, diversity, and inclusion.

Our vision is clear: to be the global partner of choice for the design, delivery, and management of connected IT infrastructure for the world’s leading technology and financial services companies.

ONNEC Nordic
As trusted partners to hyperscale and data centre operators, we leverage the unique land and climate advantages of the Nordic region. With a team of more than 120 specialists across Denmark, Sweden, Norway, and Finland, ONNEC is well-positioned to support continued growth and innovation.

Role Overview – Office Administrator
As an Office Administrator, you will play an important role in supporting the day-to-day operations of ONNEC Finland. You will provide administrative support to the local team and management, helping to ensure that office activities, documentation and internal processes run smoothly and efficiently.

This is a varied role suited to someone who is organised, proactive and comfortable working across different areas of the business in a fast-paced and growing environment.

Key responsibilities:

• Providing day-to-day administrative support to the Finnish team and local management
• Supporting the smooth running of the office and coordinating general office requirements
• Managing office supplies, equipment, deliveries and other practical arrangements
• Supporting employee onboarding and offboarding, including coordination of equipment, access and documentation
• Maintaining accurate administrative records, documentation and internal files
• Supporting time reporting, expenses and other internal administrative processes
• Coordinating meetings, travel arrangements and accommodation when required
• Supporting local project and site teams with administrative requirements
• Liaising with suppliers and external service providers
• Supporting invoice, purchase order and other basic financial administration
• Assisting with the coordination of internal meetings, events and employee activities
• Providing general administrative support to the Finnish business as it continues to grow

Qualifications and skills:

• Previous experience in an administrative, office coordination or similar support role
• Fluent Finnish and English, both spoken and written
• Strong organisational skills and attention to detail
• Good communication and interpersonal skills
• Ability to manage multiple tasks and priorities
• Proactive and solution-oriented approach
• Ability to work independently as well as part of a team
• Good knowledge of Microsoft Office
• Comfortable learning and working with different systems and processes
• Experience from an international or project-based organisation is beneficial
• Positive attitude and willingness to support across different areas of the business