Executive Assistant to the CEO Office | Global & Dynamic

Huhtamaki Group; Espoo; Hybrid; EUR 52,000 - 68,000; Full time

Job summary

Huhtamaki Group in Espoo invites you to become Executive Assistant to the CEO Office. You will provide practical administrative and coordination support, handle invoices, travel bookings and filing, and ensure smooth daily operations in a fast-paced, international environment.

The role offers exposure to senior leadership, collaboration across departments, and the use of Microsoft 365 and AI tools to boost efficiency.

Qualifications

• Experience in an Executive Assistant or coordinator role.
• Excellent organizational skills with attention to detail.
• Strong written and spoken English.
• Ability to manage multiple priorities and deadlines.
• Discretion with confidential information.

Responsibilities

• Provide day-to-day administrative support to the CEO Office, including invoices and expense claims.
• Coordinate travel arrangements and logistics for senior leaders.
• Support meeting planning and calendar updates.
• Prepare meeting materials and documentation.
• Collaborate with internal and external stakeholders and act as back-up for other EAs.

Skills

Microsoft 365

Executive support

Calendar management

Travel coordination

Invoicing

Education

Business administration degree

Office management experience

Tools

Outlook

Teams

PowerPoint

Excel

Job description

Huhtamaki Group in Espoo invites you to become Executive Assistant to the CEO Office. You will provide practical administrative and coordination support, handle invoices, travel bookings and filing, and ensure smooth daily operations in a fast-paced, international environment.

The role offers exposure to senior leadership, collaboration across departments, and the use of Microsoft 365 and AI tools to boost efficiency.