Executive Assistant to CEO — Global, AI-Enabled Admin

Huhtamaki Oyj; Espoo; On-site; EUR 45,000 - 65,000; Full time

Job summary

Huhtamaki Oyj in Espoo, Finland is seeking a proactive, highly organized Executive Assistant to join the CEO Office. You will provide administrative and coordination support to the CEO and senior leaders, handling invoices, travel bookings, expenses, and meeting materials in a fast-paced, global environment.

This role requires strong MS 365 skills, confidentiality, and a service-minded approach, with opportunities to work across internal and external stakeholders and to contribute to continuous

Qualifications

• Relevant education in business administration, office management or related field.
• Experience as an Executive Assistant or similar support role.
• Excellent organizational skills and attention to detail.
• Ability to manage multiple priorities and keep tasks progressing.
• Strong written and spoken English communication.
• Proactive, service-minded with strong stakeholder skills.
• Discretion handling confidential information.
• Proficient with Microsoft 365 apps (Outlook, Teams, PowerPoint, Word, Excel).
• Curiosity with AI-enabled tools to boost productivity.

Responsibilities

• Provide day-to-day administrative support to the CEO Office, including invoices, travel bookings, expenses, filing, and archiving.
• Coordinate travel arrangements and logistics for senior leaders and visitors.
• Support meeting arrangements and calendar updates for effective planning.
• Assist with meetings materials and documentation.
• Coordinate with internal and external stakeholders professionally.
• Back-up other Executive Assistants when needed; ensure seamless information flow.
• Leverage Microsoft 365 and AI-enabled tools to organize information and improve processes.
• Identify opportunities to simplify routines and enhance ways of working in the CEO Office.

Skills

Organizational skills

English proficiency

Stakeholder management

Service-minded approach

Discretion

Education

Business administration / office management education

Tools

Outlook

Teams

PowerPoint

Word

Excel

Copilot / AI tools

Job description

Huhtamaki Oyj in Espoo, Finland is seeking a proactive, highly organized Executive Assistant to join the CEO Office. You will provide administrative and coordination support to the CEO and senior leaders, handling invoices, travel bookings, expenses, and meeting materials in a fast-paced, global environment.

This role requires strong MS 365 skills, confidentiality, and a service-minded approach, with opportunities to work across internal and external stakeholders and to contribute to continuous