Executive Assistant

Sandvik; Turku; On-site; EUR 42,000 - 65,000; Full time

Job summary

Sandvik in Turku, Finland, is seeking an Executive Assistant to support senior leaders in the Load & Haul organization. You will coordinate calendars, arrange travel, plan meetings and help maintain division communications in English and Finnish.

You will work closely with Division and Site Management, aligning priorities across an international network, and contribute to smooth daily operations and leadership routines in a dynamic global company.

Qualifications

• Previous experience as an Executive Assistant or similar coordination role.
• Strong organizational and calendar management skills.
• Excellent written and spoken English and Finnish.
• Proficiency with Microsoft 365 and presentation materials.

Responsibilities

• Provide high-quality support to senior leaders and coordinate activities.
• Organize international travel and high-level visits.
• Plan meetings, offsites, town halls and webinars.
• Maintain internal communications and intranet in English and Finnish.
• Coordinate division and site events.
• Prepare professional communications and presentations.
• Collaborate with cross-divisional executive assistants.

Skills

Organizational skills

Time management

Communication skills

Collaboration

Education

Relevant education

Tools

Microsoft 365

Job description

Are you a proactive and service-minded professional who enjoys keeping things organized, connecting people and making everyday work run smoothly? Are you at your best in a varied role where you can stay one step ahead and collaborate with stakeholders across an international organization?

We are now looking for an Executive Assistant to join our Load & Haul organization in Turku, Finland. In this role, you will provide high-quality support to senior leaders and help them focus on the division’s strategic priorities. You will work closely with the Division Management Team, the Site Management Team and colleagues across the Sandvik organization. The position is located at our Turku site.

Your role

As Executive Assistant, you will be a trusted partner to both Division and Site Management. In this role, you will support senior executives, coordinate key activities and events, and contribute to the division’s internal communications.

Your key responsibilities will include:

• Providing proactive support to senior leaders in the Division Management Team, including calendar coordination, scheduling and daily operational assistance
• Organizing Division Management’s international travel and other high-level visits in line with Sandvik policies and practical needs
• Planning and coordinating Division and Site Management meetings, offsites, town halls and webinars
• Aligning schedules and cross-division activities with Executive Assistants across Sandvik divisions
• Coordinating division and site events, such as leadership days or Christmas parties
• Supporting division-level internal communications and maintaining communication channels, including the intranet, for division news and communications in English and Finnish
• Maintaining shared digital leadership workspaces

Your background and what we find important

To succeed in this role, you are proactive, well organized and able to anticipate the needs of senior leaders. You take ownership of your work, pay attention to detail and remain calm and solution-oriented when priorities change.

You communicate clearly and professionally and enjoy collaborating with a diverse international network of colleagues and stakeholders. You are accustomed to managing multiple priorities in parallel and are able to ensure progress with structure, discretion and professionalism.

We expect you to have:

• Previous experience in an Executive Assistant, Management Assistant or similar coordination role
• A relevant educational background
• Strong organizational, prioritization and time-management skills
• Excellent written and spoken communication skills in Finnish and English
• Ability to support the preparation of clear professional communications and presentation materials
• Strong Microsoft 365 skills and curiosity to learn new digital tools
• The ability to work independently, use sound judgment and handle confidential information appropriately
• A collaborative, flexible and service-minded way of working

Experience in an international organization, internal communications or event and project coordination is considered an advantage.

What is in it for you?

We offer you a versatile and meaningful position at the heart of the Load & Haul division, where your work will directly support effective leadership and the smooth coordination of important division activities. You will have a visible role in enabling well-structured daily operations, leadership routines and events that bring people together across the organization.

The position offers broad insight into how a global business operates in practice, while giving you the opportunity to strengthen your professional network across functions and locations. You will also continue to develop your expertise in executive support, coordination and professional communication in a collaborative international environment.

At Sandvik, we believe that diversity of experience, perspective and background strengthens our organization. We foster an inclusive culture where people can be themselves, grow professionally and contribute to our shared success.

About our company

Business area Mining is a global leading supplier of equipment and tools, parts, service, digital solutions and sustainability-driving technologies for the mining and construction industries. Applications include rock drilling, rock cutting, loading and hauling, tunneling and quarrying. In 2025, sales were approximately SEK 63 billion with about 18,400 employees.

We have already decided on which advertising channels and marketing campaigns we wish to use and respectfully decline any additional contacts in that matter.