Executive and Team Assistant

Rovio Entertainment; Helsingin seutukunta; On-site; EUR 42,000 - 58,000; Full time

Benefits offered by this job

Office in Keilaniemi

Job summary

Rovio in Finland seeks an experienced Team and Executive Assistant to partner with our COO and senior leadership across multiple time zones. You will handle calendar management, travel planning, and communications, acting as a trusted resource for senior leaders and SEGA colleagues.

You’ll organize leadership events with the Business Support team and ensure impeccably discreet handling of confidential information while maintaining a proactive, warm, and professional approach.

Qualifications

• Experience supporting senior leaders as an executive assistant or in a similar role.
• Ability to manage complex schedules across time zones with ease and empathy.
• Proactive, clear communication and handling confidential information with discretion.

Responsibilities

• Coordinate calendar schedules for the COO and senior leadership, protecting focus time.
• Serve as a reliable point of contact for senior leaders, SEGA executives, and teams.
• Plan end-to-end travel arrangements and logistics for leadership.
• Manage incoming communications and follow up on important items promptly.
• Organize leadership meetings and onsite events with the Business Support team.

Skills

Executive assistance

Calendar management

Travel coordination

Communication

Discretion & integrity

Google Workspace

MS Office

Tools

Google Workspace

Microsoft Office

Job description

Rovio is part of the SEGA family and world famous for our flagship IP Angry Birds - want to know more about Rovio as an employer? .We're looking for an experienced Team and Executive Assistant to act as a trusted operational partner to our COO, helping keep daily workflows, travel, and communications running seamlessly across multiple time zones. You'll connect with Rovio's senior leadership, our colleagues at SEGA, and internal teams across the business to create a supportive, well-organized environment where everyone can do their best work.Along with closely partnering with the COO, you'll offer general team assistance across the organisation through calendar management, travel arrangements, and together with the Business Support team ebring memorable internal events and team initiatives to life.

You will have impact and fun at work by:

• Partnering closely with our COO and senior leadership to coordinate seamless calendar schedules, protect focus time, and prepare helpful meeting materials.
• Serving as a welcoming, reliable point of contact for senior leadership, SEGA executive assistants, and team members across the company.
• Planning smooth, end-to-end travel arrangements
• Handling senior leadership's incoming communications and requests with care, ensuring timely follow-ups on essential action items.
• Bringing people together by organizing logistics, catering, and materials for leadership gatherings and onsite team events.
• Collaborating with our Business Support team to coordinate team travel, celebrations, and thoughtful company gifting requests.

Experience and skills we are looking for:

• You bring proven experience supporting senior leaders as an executive assistant or in a similar administrative role.
• You have exceptional skills for coordinating complex schedules and time zones with ease and consideration.
• You communicate proactively, with positivity, warmth, clarity, and empathy across all levels of an organization.
• You handle confidential and sensitive information with absolute care, trust, and integrity.
• You're comfortable using tools like Google Workspace and Microsoft Office to keep projects running efficiently.
• You enjoy a practical, roll-up-your-sleeves approach to solving everyday workplace puzzles

It would be nice if you also have the following skills:

• Prior experience supporting teams across international or multi-time zone environments.
• A helpful understanding of corporate structures and governance.
• Experience sharing knowledge and mentoring fellow administrative colleagues.

You'll work onsite in our office in Keilaniemi. We look forward to speaking to you!

We welcome applicants to use the name they want to be addressed by in the application form, regardless of whether it is their legal name.

At Rovio, we are also committed to providing reasonable accommodations for qualified individuals with disabilities or conditions in our working environment and job application procedures. We are committed to continuously improving workplace accessibility. If you have any questions before applying, please write to us at [e-mail] .