Executive and Team Assistant

Rovio; Helsinki; Presencial; EUR 52.000 - 68.000; Jornada completa

Descripción de la vacante

Rovio is seeking an experienced Team and Executive Assistant to support the COO and senior leadership. This onsite role in Keilaniemi requires coordinating calendars, travel, and communications across multiple time zones while liaising with SEGA teams and internal departments to keep workflows running smoothly.

You'll partner with the Business Support team to organize leadership events and team initiatives, ensuring confidentiality and proactive, clear communication across the organization.

Formación

• Proven experience supporting senior leaders as an executive assistant or in a similar admin role.
• Excellent calendar and travel coordination across time zones.
• Proactive, warm and clear communication across all levels of the organization.
• Discretion with confidential information and strong integrity.

Responsabilidades

• Coordinate seamless schedules for the COO and senior leadership, protect focus time and prepare meeting materials.
• Serve as a reliable point of contact for executives and assistants across the company and SEGA teams.
• Plan end-to-end travel arrangements, including itineraries and accommodations.
• Handle incoming communications with timely follow-ups on action items.
• Organize logistics, catering, and materials for leadership gatherings and onsite events.
• Collaborate with the Business Support team to coordinate team travel, celebrations, and gifts.

Conocimientos

Executive support

Calendar management

Travel coordination

Cross-time-zone coordination

Strong communication

Herramientas

Google Workspace

Microsoft Office

Descripción del empleo

Rovio is part of the SEGA family and world famous for our flagship IP Angry Birds - want to know more about Rovio as an employer?

We're looking for an experienced Team and Executive Assistant to act as a trusted operational partner to our COO, helping keep daily workflows, travel, and communications running seamlessly across multiple time zones. You'll connect with Rovio’s senior leadership, our colleagues at SEGA, and internal teams across the business to create a supportive, well-organized environment where everyone can do their best work.

Along with closely partnering with the COO, you'll offer general team assistance across the organisation through calendar management, travel arrangements, and together with the Business Support team ebring memorable internal events and team initiatives to life.

You will have impact and fun at work by:

• Partnering closely with our COO and senior leadership to coordinate seamless calendar schedules, protect focus time, and prepare helpful meeting materials.

• Serving as a welcoming, reliable point of contact for senior leadership, SEGA executive assistants, and team members across the company.

• Planning smooth, end-to‑end travel arrangements

• Handling senior leadership's incoming communications and requests with care, ensuring timely follow‑ups on essential action items.

• Bringing people together by organizing logistics, catering, and materials for leadership gatherings and onsite team events.

• Collaborating with our Business Support team to coordinate team travel, celebrations, and thoughtful company gifting requests.

Experience and skills we are looking for:

• You bring proven experience supporting senior leaders as an executive assistant or in a similar administrative role.

• You have exceptional skills for coordinating complex schedules and time zones with ease and consideration.

• You communicate proactively, with positivity, warmth, clarity, and empathy across all levels of an organization.

• You handle confidential and sensitive information with absolute care, trust, and integrity.

• You're comfortable using tools like Google Workspace and Microsoft Office to keep projects running efficiently.

• You enjoy a practical, roll‑up‑your‑sleeves approach to solving everyday workplace puzzles

It would be nice if you also have the following skills:

• Prior experience supporting teams across international or multi‑time zone environments.

• A helpful understanding of corporate structures and governance.

• Experience sharing knowledge and mentoring fellow administrative colleagues.

You’ll work onsite in our office in Keilaniemi.

We welcome applicants to use the name they want to be addressed by in the application form, regardless of whether it is their legal name.

At Rovio, we are also committed to providing reasonable accommodations for qualified individuals with disabilities or conditions in our working environment and job application procedures. We are committed to continuously improving workplace accessibility.