Executive Assistant

Metsähallitus; Helsinki; On-site; EUR 42,000 - 56,000; Full time

Job summary

Metsähallitus is seeking an Executive Assistant for a permanent position at its Pasila headquarters in Helsinki. The role supports the Director of Nature Services and the Director of Real Estate Development, and is part of the group’s communication, strategy, and sustainability unit.

The position starts on October 1, 2026, or as agreed. We offer flexible multi-location work combining on-site and remote work.

Qualifications

• University degree (e.g. Bachelor of Business Administration).
• Previous experience as an executive assistant supporting management or a leadership team.
• Strong digital skills and proactive adoption of modern tools and technologies.
• Interest in developing work methods using AI.
• Excellent interaction and cooperation skills.
• Fluency in Finnish and English.

Responsibilities

• Managing calendars and schedules for senior management.
• Travel and meeting arrangements, organizing and coordinating daily meetings, visits and events.
• Invoice processing and document management.

Skills

Calendar management

Travel planning

Meeting coordination

Invoice processing

Document management

Interpersonal skills

AI tools awareness

Finnish language

English language

Education

Bachelor's degree in Business Administration

Job description

Metsähallitus is seeking an Executive Assistant for a permanent position at its headquarters in Helsinki. The position starts on October 1, 2026, or as agreed.

As an executive assistant, your duties will primarily include facilitating the daily work of the Director of Nature Services and the Director of Real Estate Development. You will be part of a conversational assistant team supporting the management of Metsähallitus. The position is organizationally located in the group's communication, strategy, and sustainability unit.

Key tasks are management of calendars and schedules, travel and meeting arrangements, and organising and coordinating daily meetings, visits, and events. Invoice processing and document management are also part of the duties.

Success in the position is supported by excellent cooperation and interaction skills, flexibility, and a quick ability to react in changing situations. You have the ability to work both independently and in a team.

Additionally, you have a service-oriented attitude, an open approach to different tasks, and a positive and solution-oriented approach. With a proactive work style, you ensure things run smoothly even under tight schedules. You have already gained experience in supporting management or a management team.

We hope for a university degree suitable for the position (e.g., Bachelor of Business Administration) and previous experience in executive assistant roles. Knowledge of state administration as an operating environment and knowledge of business are considered an advantage.

Strong digital skills and a proactive approach to adopting modern tools and technologies, as well as a strong interest in developing working methods through more efficient use of AI. Good interaction and cooperation skills. You operate naturally with different stakeholders and communicate fluently in Finnish and English. Swedish language skills are considered an advantage.

We offer a versatile job description in a socially significant organization. We work flexibly with a multi-location work model combining on-site and remote work. Your place of business is the Pasila headquarters, where our team works several days a week and as needed.

Remuneration is determined according to the remuneration system followed at Metsähallitus based on the demandingness of the task and personal performance. We use an anonymous recruitment method in this search.

Qualifications:

• University degree (e.g. Bachelor of Business Administration)
• Previous experience as an executive assistant supporting management or a leadership team
• Strong digital skills and proactive adoption of modern tools and technologies
• Interest in developing work methods using AI
• Excellent interaction and cooperation skills
• Fluency in Finnish and English