Executive Assistant

Kempower; Helsinki; Hybrid; EUR 60,000 - 75,000; Full time

Benefits offered by this job

Hybrid work model

Occupational healthcare

Insurance benefits

Well-being programs

Charity day

Job summary

Kempower, a Finland-based leader in EV charging, seeks an Executive Assistant for our Helsinki office. You will support the CFO, CTO, and CIO, managing calendars, travel, and communications to ensure smooth daily operations in a fast-paced, international environment.

You will prepare presentations, drive leadership routines, and assist with budget-related administration, while handling sensitive information with integrity.

Qualifications

• Several years of experience in executive, leadership team or demanding administrative support roles.

Responsibilities

• Manage complex calendars, meeting schedules and priorities across time zones.

Skills

Executive support

Calendar management

Communication

Multitasking

Discretion

Project coordination

Tools

Microsoft 365

Outlook

Teams

Excel

Word

PowerPoint

OneDrive

Job description

With roots in the Southern part of Finland, Kempower is a globally operating DC fast charger designer and manufacturer with a vision to create the world’s most desired EV fast charging solutions for everyone, everywhere.

At Kempower, we're driving the Electric Vehicle evolution to create a cleaner and quieter environment for everyone. We inspire global audiences to join the electric movement and be the change our planet needs. If you're passionate about making a positive impact and want to plug into a dynamic team, we want to hear from you!

Our Culture fosters a positive work environment where every voice is valued. Regardless of job titles, we're united by our can-do attitude and collaborative spirit. With a diverse team representing over 40 nationalities, we celebrate unique perspectives and encourage continuous learning and growth.

THE ROLE

We are looking for a proactive, highly organized and service-minded Executive Assistant to support members of our Group Leadership Team. In this role, you will be a trusted partner to senior leaders, ensuring that daily operations run smoothly, priorities stay clear, and information flows effectively across the organization. You will be supporting the Chief Financial Officer (CFO), Chief Technology Officer (CTO) and Chief Information Officer (CIO), and will be reporting to the CFO.

You will manage complex schedules, coordinate meetings and travel, prepare high-quality materials, support leadership routines, and help create structure in a dynamic and evolving environment. You will also occasionally support the Executive Assistant to the CEO with some administrative tasks. Part of your role will also be to ensure that office-related practicalities run smoothly in our Helsinki Office.

This is an excellent opportunity for someone who enjoys working close to business decision-making, thrives in a fast-paced international setting, and takes pride in working proactively towards joint success.

ROLE SPECIFICS:

• Manage complex calendars, meeting schedules and priorities across time zones.
• Coordinate travel arrangements, itineraries, logistics and practical arrangements for leadership activities.
• Prepare, proofread and finalize presentations, reports, meeting materials and executive communications.
• Support expense reporting, budget-related administration and procurement processes.
• Act as a professional point of contact for internal and external stakeholders.
• Prepare agendas, meeting materials, minutes, action points and follow-ups for leadership meetings.
• Organize leadership meetings, workshops, offsites, onboarding activities and selected company events.
• Coordinate cross-functional activities, track deliverables and help leaders stay aligned with key priorities.
• Act as a contact person and coordinator in Helsinki Office related practicalities.
• Handle confidential and sensitive information with integrity, discretion and sound judgment.
• Continuously identify ways to simplify routines, remove obstacles and improve ways of working.

At Kempower, we work in a hybrid model. This is a full-time role, located in our Helsinki Office.

WHY JOIN US?

We foster an Innovative Culture, we're not just developing products; we're evolving as individuals and as a team. At Kempower, you'll find an open and flexible work culture where your voice is heard, and your ideas are valued. At Kempower, we see learning as a talent and are committed to helping you grow whether it’s through daily learning, mentorship, training programs, or opportunities for advancement.

We believe in integrity, open doors, and honest conversations. You'll have the chance to take ownership of your work, drive your career development, and shape our company's future.

As we are committed to prioritizing your well‑being, you will enjoy the flexibility to balance work and life with hybrid work options, comprehensive occupational healthcare services, extensive insurances, rewarding and motivating compensation packages, and the freedom to choose the equipment you need to excel in your role. We also offer various other benefits such as sports, culture and well‑being, or you can choose to spend one workday participating in charity work.

We embrace Cross-Team Collaborations. You'll collaborate with colleagues from diverse backgrounds and disciplines, working together to grow our business and reach our shared goals.

As an Executive Assistant, your work will have visible impact. You will support senior leaders, enable smoother decision-making, contribute to effective leadership routines and play an important role in keeping our organization connected and moving forward.

What Are We Looking For

You are someone who brings structure, energy and calm execution to a busy leadership environment. You enjoy anticipating needs, solving problems independently and making sure that the right things happen at the right time.

• Several years of experience in executive, leadership team or demanding administrative support roles.
• Excellent organizational, coordination and documentation skills.
• Strong proficiency in Microsoft 365 tools, including Outlook, Teams, Excel, Word, PowerPoint and OneDrive.
• Ability to manage several priorities simultaneously in a fast-paced and constantly evolving environment.
• Excellent communication and interpersonal skills, with a service-oriented and collaborative mindset.
• High level of ownership, reliability, discretion and trustworthiness.
• Structured way of working and basic project coordination skills.
• Familiarity with the EV industry is considered an advantage.

As our official company language is English, proficiency in spoken and written English is required.

LOCATION: Finland, Helsinki