Executive Assistant

Kempower Oyj; Helsinki; On-site; EUR 55,000 - 75,000; Full time

Benefits offered by this job

Hybrid work model

Job summary

Kempower Oyj is seeking an Executive Assistant to support the CFO, CTO and CIO from our Helsinki office. You will manage complex calendars, coordinate travel, prepare executive materials, and help streamline leadership routines in a fast-paced, international environment.

You will also handle confidential information, support budgeting and procurement, and act as a key contact for stakeholders. This role offers hybrid work in Finland, with rich opportunities to influence decision-making and

Qualifications

• Several years of experience providing executive or leadership team support.
• Excellent organizational, coordination and documentation skills.
• Proficiency with Microsoft 365 tools including Outlook, Teams, Excel, Word and PowerPoint.
• Ability to manage multiple priorities in a fast-paced environment.
• Excellent communication and interpersonal skills with a service-oriented mindset.
• High ownership, reliability, discretion and trust.
• Structured working style and basic project coordination skills.
• Familiarity with the EV industry is an advantage.
• English proficiency is required for official company communications.

Responsibilities

• Manage complex calendars, meeting schedules and priorities across time zones.
• Coordinate travel arrangements, itineraries, logistics and leadership activities.
• Prepare, proofread and finalize presentations, reports and meeting materials.
• Support expense reporting, budget administration and procurement processes.
• Serve as a professional point of contact for internal and external stakeholders.
• Prepare agendas, materials, minutes and follow-ups for leadership meetings.
• Organize leadership meetings, workshops, offsites and selected events.
• Coordinate cross-functional activities and track deliverables.

Skills

Calendar management

Travel planning

Executive support

Communication

Microsoft 365

Time zones

Discretion

Documentation

Tools

Microsoft 365

Job description

THE ROLE We are looking for a proactive, highly organized and service-minded Executive Assistant to support members of our Group Leadership Team. In this role, you will be a trusted partner to senior leaders, ensuring that daily operations run smoothly, priorities stay clear, and information flows effectively across the organization. You will be supporting the Chief Financial Officer (CFO), Chief Technology Officer (CTO) and Chief Information Officer (CIO), and will be reporting to the CFO. You will manage complex schedules, coordinate meetings and travel, prepare high-quality materials, support leadership routines, and help create structure in a dynamic and evolving environment. Part of your role will also be to ensure that office-related practicalities run smoothly in our Helsinki Office. This is an excellent opportunity for someone who enjoys working close to business decision-making, thrives in a fast-paced international setting, and takes pride in working proactively towards joint success.

At Kempower, we work in a hybrid model. This is a full-time role, located in our Helsinki Office.

ROLE SPECIFICS:

• Manage complex calendars, meeting schedules and priorities across time zones.
• Coordinate travel arrangements, itineraries, logistics and practical arrangements for leadership activities.
• Prepare, proofread and finalize presentations, reports, meeting materials and executive communications.
• Support expense reporting, budget-related administration and procurement processes.
• Act as a professional point of contact for internal and external stakeholders.
• Prepare agendas, meeting materials, minutes, action points and follow-ups for leadership meetings.
• Organize leadership meetings, workshops, offsites, onboarding activities and selected company events.
• Coordinate cross-functional activities, track deliverables and help leaders stay aligned with key priorities.
• Act as a contact person and coordinator in Helsinki Office related practicalities.
• Handle confidential and sensitive information with integrity, discretion and sound judgment.
• Continuously identify ways to simplify routines, remove obstacles and improve ways of working.

WHY JOIN US?

We foster an Innovative Culture, we're not just developing products; we're evolving as individuals and as a team. At Kempower, you'll find an open and flexible work culture where your voice is heard, and your ideas are valued. At Kempower, we see learning as a talent and are committed to helping you grow whether it’s through daily learning, mentorship, training programs, or opportunities for advancement. We believe in integrity, open doors, and honest conversations. You'll have the chance to take ownership of your work, drive your career development, and shape our company's future. As we are committed to prioritizing your well-being, you will enjoy the flexibility to balance work and life with hybrid work options, comprehensive occupational healthcare services, extensive insurances, rewarding and motivating compensation packages, and the freedom to choose the equipment you need to excel in your role. We also offer various other benefits such as sports, culture and well-being, or you can choose to spend one workday participating in charity work. We embrace Cross-Team Collaborations. You'll collaborate with colleagues from diverse backgrounds and disciplines, working together to grow our business and reach our shared goals. As an Executive Assistant, your work will have visible impact. You will support senior leaders, enable smoother decision-making, contribute to effective leadership routines and play an important role in keeping our organization connected and moving forward

WHAT ARE WE LOOKING FOR

• Several years of experience in executive, leadership team or demanding administrative support roles.
• Excellent organizational, coordination and documentation skills.
• Strong proficiency in Microsoft 365 tools, including Outlook, Teams, Excel, Word, PowerPoint and OneDrive.
• Ability to manage several priorities simultaneously in a fast-paced and constantly evolving environment.
• Excellent communication and interpersonal skills, with a service-oriented and collaborative mindset.
• High level of ownership, reliability, discretion and trustworthiness.
• Structured way of working and basic project coordination skills.
• Familiarity with the EV industry is considered an advantage.
• As our official company language is English, proficiency in spoken and written English is required.

LOCATION: Finland, Helsinki