Executive Assistant

Oulun yliopisto; Oulu; On-site; EUR 29,000 - 35,000; Full time

Benefits offered by this job

ePassi benefits

Flexible multi-site & remote work

Saturdays not counted in holiday

Job summary

Oulu University’s Oulu Business School is seeking an Executive Assistant for a permanent position to support the deans and faculty bodies, manage contracts and events, and coordinate across multiple sites.

The role requires a higher education degree, strong MS Office skills, fluent Finnish and English, initiative, and excellent interpersonal cooperation; flexible multi-site and remote work opportunities are offered.

Qualifications

• Bachelor's degree or higher (e.g., BBA).
• Experience in executive assistant roles.
• Excellent MS Office skills with PowerPoint and Excel.
• Fluent Finnish and English (written and spoken); other languages a plus.
• Demonstrated initiative and strong interpersonal skills.

Responsibilities

• Support deans in administrative matters.
• Act as secretary for faculty bodies including the faculty council, management team, and docent committee, and participate in faculty recruitments.
• Prepare and manage contracts and other documents (Dynasty, Mepco).
• Arrange faculty events and room bookings.
• Support research unit heads in premises management and access control.
• Organize visits and receive guests.
• Act as a reviewer for expense reports and manage credit cards.
• Handle fee and travel matters.

Skills

MS Office

PowerPoint

Excel

Interpersonal skills

Initiative

Education

Bachelor's degree (e.g., BBA)

Tools

Dynasty

Mepco

Job description

Oulu University is a multidisciplinary, internationally active research university... We are now seeking an Executive Assistant for Oulu Business School for a permanent employment contract. Oulu Business School is an AACSB-accredited business school and one of the eight faculties of the University of Oulu.

Tasks

• Support deans in administrative matters
• Act as secretary for faculty bodies including the faculty council, management team, and docent committee, and participate in faculty recruitments
• Prepare and manage contracts and other documents (Dynasty, Mepco)
• Arrange faculty events and room bookings
• Support research unit heads in premises management and access control
• Organize visits and receive guests
• Act as a reviewer for expense reports and manage credit cards
• Handle fee and travel matters

What we offer

• Support from expert and enthusiastic staff
• Sports, culture, and wellbeing benefits (ePassi) and flexible multi-site and remote work opportunities
• Work-life balance: Saturdays are not counted in holiday periods!
• Development and career opportunities of a large organization
• Meaningful work!

What we are looking for

• Suitable higher education degree (e.g., Bachelor of Business Administration)
• Experience in executive assistant roles
• Good IT skills (MS Office tools, especially PowerPoint and Excel)
• Excellent oral and written Finnish and English skills. Other language skills are an advantage
• Initiative
• Good interaction skills and ability to cooperate

Salary

Permanent position starting 26.10.2026 (or by agreement). Salary level 6-7 in the university's salary system for other expert and support staff. A performance-based component of up to 50% of the position-specific salary is also paid. Typical salary in similar positions is 2600–3100 EUR/month. A 6-month probationary period applies.

• Suitable higher education degree (e.g., Bachelor of Business Administration), Experience in executive assistant roles, Good IT skills (MS Office, especially PowerPoint and Excel), Excellent oral and written Finnish and English skills, Initiative, Good interaction skills and ability to cooperate