Document Controller for a Data Center Project

Barona Teollisuus Oy; Vaasa; On-site; EUR 40,000 - 60,000; Full time

Job summary

Barona Teollisuus Oy seeks a Document Controller to support a major data centre construction project in Finland. You will ensure all project documentation is managed, tracked, and maintained according to project requirements and industry standards.

Your duties include maintaining document registers, controlling versions, distributing documents to stakeholders, generating status reports, and coordinating with contractors and project teams.

Qualifications

• Minimum 2 years in document control or project administration in a site-based environment.
• Strong understanding of document control procedures and version management.
• Excellent written and verbal English communication.
• Strong organisational and interpersonal skills.
• Advanced Microsoft Office skills.

Responsibilities

• Maintain integrity and accuracy of project documentation throughout the project lifecycle.
• Ensure all project documentation complies with company standards and project requirements.
• Manage document distribution and tracking to ensure stakeholders have access to the latest revisions.
• Maintain and update document registers, RFIs, action logs, and issue logs.
• Monitor document workflows and ensure timely processing and distribution of documents.
• Produce regular reports, including document status reports and project tracking updates.
• Ensure accurate filing, storage, and version control of project documentation.
• Coordinate with contractors, consultants, and project teams regarding documentation requirements.
• Support QA, QC, and HSE processes through effective document control practices.
• Assist with audits and ensure compliance with document management procedures.

Skills

Written and verbal communication

Organisational skills

Interpersonal skills

English proficiency

Tools

Microsoft Office

Document management systems

Knowledge-sharing platforms

Job description

We are looking for a Document Controller for our client to support a major data centre construction project in Finland.

This role is essential to the successful delivery of the project, ensuring that all documentation is managed, tracked, and maintained according to project requirements and industry standards.

Responsibilities:

As a Document Controller, you will be responsible for maintaining the integrity and accuracy of project documentation throughout the project lifecycle. Your responsibilities will include:

• Ensuring all project documentation complies with company standards and project requirements
• Managing document distribution and tracking to ensure stakeholders have access to the latest revisions
• Maintaining and updating document registers, RFI registers, action logs, and issue logs
• Monitoring document workflows and ensuring documentation is processed and distributed in a timely manner
• Analysing project logs and highlighting outstanding actions and overdue items
• Producing regular reports, including document status reports and project tracking updates
• Ensuring accurate filing, storage, and version control of project documentation
• Coordinating with contractors, consultants, and project teams regarding documentation requirements
• Supporting QA, QC, and HSE processes through effective document control practices
• Assisting with audits and ensuring compliance with document management procedures

Requirements:

• A minimum of 2 years of experience in a similar document control or project administration role within a site-based environment
• Strong understanding of document control procedures and version management
• Excellent written and verbal communication skills in English
• Strong organisational and interpersonal skills
• Advanced Microsoft Office skills
• Experience with document management systems and knowledge-sharing platforms
• Previous experience within construction, engineering, industrial, energy, infrastructure, or similar project environments is considered an advantage

Employment relationship: Commission

Wage: Other

Number of positions: 1

Source: Job Market Finland/Työmarkkinatori

Osaamisalue: Hallinto- & toimistotehtävät