Business Operations Intern

Työmarkkinatori; Helsinki; On-site; EUR 19,000 - 28,000; Part time

Job summary

Työmarkkinatori in Helsinki is seeking a part-time Administrative Support Assistant to handle general office tasks, data entry, and sales data updates. You will assist the sales team, coordinate with internal teams, and manage parcels and office supplies.

The role requires on-site presence in Finland for a fixed 3-day schedule, with strong English and Chinese language skills and solid Excel knowledge. Finnish language skills are a strong advantage.

Qualifications

• Currently enrolled in a university or higher education institution in Finland.
• Able to work on-site in Finland on a fixed schedule for 3 days per week.
• Good command of English and Chinese; Finnish language skills are a strong advantage.
• Comfortable working with numbers and basic data checking and calculations.
• Proficient with Microsoft Office, especially Excel; Pivot Tables, VLOOKUP/XLOOKUP are a plus.
• Detail-oriented, organized, and able to handle administrative tasks accurately.
• Reliable with good communication and coordination skills.

Responsibilities

• Provide general administrative and office support, including document handling and data entry.
• Handle incoming and outgoing parcels and courier arrangements.
• Update and maintain sales data and prepare regular sales reports.
• Assist with basic sales data analysis and data accuracy checks.
• Support the sales team with documentation and information updates.
• Coordinate with internal teams on daily administrative and business matters.
• Assist with office supplies and general office arrangements.
• Support ad-hoc administrative and business tasks as required.

Skills

English

Chinese

Microsoft Excel

Pivot Tables

VLOOKUP/XLOOKUP

Data checking

Coordination

Communication

Education

Enrolled in university or higher education in Finland

Tools

Microsoft Excel

Pivot Tables

VLOOKUP/XLOOKUP

Job description

Employment Type: Part-time, 3 days per week at least 6 months.

Main Responsibilities

• Provide general administrative and office support, including document handling, filing, data entry, and other daily administrative tasks.
• Handle incoming and outgoing parcels, courier arrangements, and related records.
• Update and maintain sales data and regular sales reports.
• Assist with basic sales data analysis, including checking data accuracy and preparing simple summaries.
• Support the sales team with documentation, information updates, and other operational arrangements.
• Coordinate with different internal teams on daily administrative and business matters.
• Assist with office supplies, materials, and other general office arrangements.
• Support ad-hoc administrative and business tasks when required.

Requirements

• Currently enrolled in a university or higher education institution in Finland.
• Able to work on-site in Finland on a fixed schedule for 3 days per week.
• Good command of English and Chinese; Finnish language skills would be a strong advantage.
• Comfortable working with numbers and handling basic data checking and calculations.
• Good knowledge of Microsoft Office, particularly Excel; experience with Pivot Tables, VLOOKUP/XLOOKUP, or similar functions is a plus.
• Detail-oriented, organized, and able to handle administrative tasks accurately.
• Responsible and reliable, with good communication and coordination skills.
• Willing to take on a variety of tasks and work in a flexible, hands-on environment.
• Previous internship or part-time experience in administration, sales support, or data-related work is a plus but not required.
• Currently enrolled in a university or higher education institution in Finland.
• Able to work on-site in Finland on a fixed schedule for 3 days per week.