Administrative Assistant - Part time

TMF Group; Helsinki; Hybrid; EUR 13,000 - 20,000; Part time

Job summary

TMF Group is seeking a proactive Office & Business Support Assistant to join our Legal team. The role focuses on day-to-day office operations in an international environment and offers valuable exposure to administrative and client-facing activities.

Part-time position (30 hours per week) suits students studying Law, HR, Business Administration or Accounting who want practical experience while progressing with their studies. Fluent in Finnish and English is essential.

Qualifications

• Pursuing a degree in Law, HR, Accounting, Business Administration or related field.
• Available to work approximately 30 hours per week alongside studies.
• Fluent in Finnish and English, both written and spoken.

Responsibilities

• Support day-to-day operations of the office, ensuring a welcoming, organised and professional environment.
• Manage incoming and outgoing mail, courier services and shipments.
• Provide administrative support to senior stakeholders and team members.
• Coordinate and schedule meetings, both onsite and virtual.
• Assist with planning and organising internal events, team activities and office initiatives.
• Arrange business travel, including bookings and logistics coordination.
• Maintain filing systems, databases, records and tracking tools.
• Support the preparation of documents, reports and business communications.
• Monitor office equipment and coordinate maintenance when required.
• Manage office supplies, gifts and catering arrangements for meetings and events.
• Assist with document preparation, filing and general office administration.
• Support colleagues and clients with ad hoc operational requests.

Skills

Organisational skills

Time management

Communication skills

Customer service mindset

Proactive

Multitasking

Microsoft Office

Independent worker

Education

Law/HR/Accounting/Business Admin degree

Tools

Microsoft Office

Job description

We never ask for payment as part of our selection process, and we always contact candidates via our corporate accounts and platforms. If you are approached for payment, this is likely to be fraudulent. Please check to see whether the role you are interested in is posted on our career website.

About TMF Group

TMF Group is a leading provider of critical administrative services, helping clients invest and operate safely around the world. Our 11,000 experts and 125 offices in 87 jurisdictions worldwide serve corporates, financial institutions, asset managers, private clients, and family offices, providing the combination of accounting, tax, payroll, fund administration, compliance, and entity management services essential to global business success. Please visit our website to read more about our business: https://www.tmf-group.com

Discover the Role

Are you a detail-oriented student looking to gain hands-on experience in a professional international environment? We are looking for a proactive and organised Office & Business Support Assistant to join our Legal team and help ensure the smooth day-to-day running of our office.

This is an excellent opportunity for a student, preferably within Law, HR, Business Administration or Accounting , who has progressed beyond the early stages of their studies and is looking to gain valuable workplace experience while working closely with experienced professionals. As part of the Legal team, you will gain exposure to a wide range of administrative, operational and business support activities within an international business environment.

The position is offered on a part-time basis (30 hours per week) and provides flexibility around study commitments. This role is ideal for someone looking to combine their academic studies with meaningful professional experience.

In this role, you will support a variety of administrative, operational and client-facing activities, providing broad exposure to the day-to-day operations of a professional services organisation. If you enjoy working with people, staying organised, and taking initiative, we would love to hear from you.

Key Responsibilities

• Support the day-to-day operations of the office, ensuring a welcoming, organised and professional environment.
• Manage incoming and outgoing mail, courier services and shipments.
• Provide administrative support to senior stakeholders and team members.
• Coordinate and schedule meetings, both onsite and virtual.
• Assist with planning and organising internal events, team activities and office initiatives.
• Arrange business travel, including bookings and logistics coordination.
• Maintain filing systems, databases, records and tracking tools.
• Support the preparation of documents, reports and business communications.
• Monitor office equipment and coordinate maintenance when required.
• Manage office supplies, gifts and catering arrangements for meetings and events.
• Assist with document preparation, filing and general office administration.
• Support colleagues and clients with ad hoc operational requests.

Key Requirements

• Currently pursuing a degree in Law, HR, Accounting, Business Administration or a related field, with studies progressed beyond the initial stages of the programme.
• Available to work approximately 30 hours per week alongside studies.
• Fluent in Finnish and English, both written and spoken.
• Strong organisational and time management skills with excellent attention to detail.
• Proactive, resourceful and able to manage multiple priorities effectively.
• Strong communication and interpersonal skills with a customer-focused mindset.
• Comfortable working with Microsoft Office applications and other digital tools.
• Eager to learn and develop professional skills in a fast-paced business environment.
• Able to work independently while contributing positively to a collaborative team culture.
• Demonstrates professionalism, reliability and a high level of personal responsibility.
• Responsive to client and colleague needs, with a service-oriented approach.
• Strong problem-solving skills and a willingness to take initiative.

What’s in it for you?

• Opportunity to grow and succeed in an international environment: Learning opportunities: you will work with highly experienced colleagues who are ready to share their knowledge and will receive the opportunity to work on diverse and complex client requests. You will also get extensive individual further training opportunities, supported by our TMF Business Academy
• Value-driven work environment: you can expect integrity and respect from all your colleagues and your leadership team.
• Ambition: we are a growing and forward-thinking company that values continuous improvement, embraces the last industry trends, and where innovative ideas are always welcome. Our team of high-level experts ensures we stay at the cutting edge of our field.

We’re looking forward to getting to know you!