Workplace & Office Manager Senior

bsport; Barcelona; On-site; EUR 52,000 - 72,000; Full time

Benefits offered by this job

Health insurance with Alan

Hybrid working model

Wellbeing & gym partners

Annual bonus potential

Job summary

bsport is seeking a Senior Workplace & Office Manager to lead our Barcelona office and support teams in Paris, London and Berlin. You will blend hospitality with scalable processes to create a welcoming, high-quality environment for employees and guests alike.

You will own facilities, vendor management, onboarding and events, building a data-driven, process-led operation that scales with the company’s international growth.

Qualifications

• Experience managing complex workplace operations in coworking, hospitality, or fast-growing environments.
• Ability to connect multiple sites and teams without losing momentum.
• Strong track record negotiating with suppliers and holding partners to commitments.
• Proven budget ownership and ability to manage events and operating costs with clarity.

Responsibilities

• Lead workplace operations and create a welcoming, high-quality Barcelona office daily.
• Design scalable processes and clear ownership to replace reactive fixes with durable solutions.
• Own facilities partner selection and vendor management across Paris, London & Berlin.
• Maintain equipment, meeting rooms and onboarding packs; collaborate with IT to scale tools and processes.
• Own events, team celebrations and culture moments, from venue to execution.
• Create a structured onboarding experience for new hires and scalable checklists.
• Manage budgets for events, travel, and facilities costs with data-driven decisions.

Skills

Workplace operations

Multi-site experience

Vendor management

Budget ownership

Spanish fluency

English fluency

French a plus

Process builder mindset

Job description

Start date: ASAP
Based in Barcelona + occasional travel to Paris, London & Berlin.
Working hours: 9:00–18:00, office-first (4 days on-site, 1 remote).

We're looking for a driven and enthusiastic Senior Workplace & Office Manager!

At bsport we empower the Wellness Industry with an all-in-one platform that combines boutique fitness and advanced technology. Our platform enables our partners to manage their bookings, payroll, marketing and more, to streamline operations and boost their commercial success.

Join bsport at one of the most exciting stages of its journey: backed by €30 million in funding, the company is accelerating its international expansion and redefining the future of fitness and wellness tech.

The role:

We're entering an exciting new chapter for our workplace: a brand-new Barcelona office built for ~150 people, alongside teams in Paris, London and Berlin. We're looking for a Senior Workplace & Office Manager who takes real pride in building a space that's welcoming, polished and unmistakably us, for employees, candidates and guests alike.

You'll pair sharp workplace operations with a hospitality mindset, turning scrappy startup habits into the reliable, high-quality environment of a growing international company.

What you will own:

Workplace operations & experience

• Make the Barcelona office feel welcoming, sharp and reliable, every day.

• Create a seamless experience for employees, visitors and executives alike.

• Fix root causes, not symptoms — turn recurring issues into lasting solutions.

Scalable operations

• Spot the gaps and design processes that actually stick.

• Replace reactive fixes with clear ownership and standards.

• Set workplace KPIs with the People Manager and CEO, then keep raising the bar.

Facilities & vendor management

• Select and manage Barcelona's facilities partner from day one.

• Own coworking relationships in Paris, London & Berlin.

• Negotiate hard and hold every supplier to a real service standard.

Equipment & workplace processes

• Keep meeting rooms and equipment running without a hitch.

• Make new-hire equipment and welcome packs feel effortless.

• Partner with our IT provider to scale what currently runs on goodwill.

Events & culture

• Own the seminar, celebrations, team-building and everyday culture moments.

• Build the annual calendar with the People team, then bring it to life your way.

• Blend creativity with flawless execution, from venue to final detail.

New employee onboarding

• Own the day-one experience: office access, desk setup and welcome pack, ready before they walk in.

• Make new joiners feel welcome.

• Build a repeatable onboarding checklist that scales as the team grows.

Budget & operational ownership

• Manage the budget across events & team-building, plus operating costs.

• Track spend and find smarter ways to get more value.

• Make day-to-day calls independently, backed by data and feedback.
  

You would be great fitif you have:

• Complex workplace operations: coworking, hospitality, corporate or fast-growing environments, with a process-builder mindset.

• Multi-site & complex-population experience: connecting the dots between teams and locations without losing momentum.

• Supplier & vendor management: negotiating well and holding people to their word: Trust and Commitment, in action.

• Budget ownership & Creative Frugality: sharp project management and attention to detail.

• Spanish & English fluency, French is a plus.

The benefits:

Vibrant office in Passatge Gracia, Barcelona with free drinks and snacks.
Hybrid working model: 1 remote day per week, plus 15 extra remote days per year.
Health insurance with Alan, fully covered by the company.
Negociated gym deal with Wellhub: get access to a wide range of gyms, studios, and wellbeing apps.
Flexible remuneration with Alan, to optimise part of your salary in a tax-efficient way.
A diverse, collaborative workplace - join an international team!
Summer Fridays: Enjoy your Friday afternoons all August, with a half-day schedule.
Feel supported with paid sick leave, because your health always comes first.

The hiring process:

• Introduction Call, first chat with Charlotte, Talent Acquisition (30')

• Live case study with Claire, our HR manager (45’)- Ideally On-site

• Meeting with Zakaria, our CEO

We believe diversity makes us stronger and are committed to creating an inclusive workplace where everyone can do their best work.

If you require accommodations during the application or interview process, please inform us.

See you