Executive Assistant

Midad Energy; Madrid; On-site; EUR 38,000 - 52,000; Full time

Benefits offered by this job

Permanent contract

On-site role at our office in Torre Cr

Meal vouchers

Growth in a new energy organisation

Job summary

Midad Energy in Madrid is seeking an Executive Assistant to provide top-level support to the COO. The role requires excellent organization, calendar management, and the ability to respond to emails and prepare documents on the executive's behalf in a multilingual environment.

You will draft slides, manage meetings, coordinate travel, and help establish efficient administrative routines while handling confidential information with discretion in a growing international energy company.

Qualifications

• Bachelor's degree or equivalent experience.
• Experience supporting C-level or senior management in multinational environments.
• Fluency in Spanish, English and French (written and spoken).

Responsibilities

• Calendar management for executives.
• Aid executive in preparing for meetings.
• Responding to emails and document requests on behalf of executives.
• Draft slides, meeting notes and documents for executives.
• Provide full executive support to the COO: agenda, priorities, correspondence and follow-up.
• Prepare and review documents, presentations and meeting materials in Spanish, English and French.
• Organise meetings, calls and board or management sessions, including minutes and action tracking.
• Coordinate business travel and logistics for the COO and visiting executives.
• Act as the first point of contact with internal teams, partners and external stakeholders.
• Handle confidential information with the highest level of discretion.
• Support the setup and improvement of executive office processes and administrative routines.

Skills

Proactive communication

Time management

Administrative coordination

Multitasking

Fluent in French, English, Spanish

Drafting documents

Discretion

Education

Bachelor's degree or equivalent experience

Tools

Microsoft Office suite

Outlook

Word

Excel

PowerPoint

Job description

Who we are Midad Energy is an international energy company focused on upstream oil & gas, with operations in North Africa. We are building our team in Madrid from the ground up: a multicultural, hands-on environment where people join early, have real responsibility and help shape how we work.

About the Role

The ideal candidate will provide top-level assistance for high level executives. They should be well-organized and be comfortable scheduling meetings and responding to emails on the executive's behalf. Lastly, this individual should be able to draft documents and help the executive with any necessary meeting preparations. We’re hiring: Executive Assistant to the COO | Madrid.

Responsibilities

• ResponsibilitiesCalendar management for executives
• Aid executive in preparing for meetings
• Responding to emails and document requests on behalf of executives
• Draft slides, meeting notes and documents for executives
• What you’ll doProvide full executive support to the COO: agenda, priorities, correspondence and follow-up
• Prepare and review documents, presentations and meeting materials in Spanish, English and French
• Organise meetings, calls and board or management sessions, including minutes and action tracking
• Coordinate business travel and logistics for the COO and visiting executives
• Act as the first point of contact with internal teams, partners and external stakeholders
• Handle confidential information with the highest level of discretion
• Support the setup and improvement of executive office processes and administrative routines

Qualifications

• QualificationsBachelor's degree or equivalent experience

Required Skills

• Proficient in Microsoft Office suite
• Experience in managing multiple priorities, administrative coordination, and logistics
• Well-organized, detail-oriented, ability to multi-task with great follow-up skills
• Strong written and verbal communication skills
• What we’re looking forProven experience as Executive Assistant or similar, supporting C-level or senior management
• Experience in an international or multinational environment; oil & gas or energy is a plus
• Spanish, English and French required (fluent, written and spoken)
• Excellent drafting skills and command of Microsoft Office (Outlook, Word, Excel, PowerPoint)
• Outstanding organisation, anticipation and prioritisation skills
• Absolute discretion and professional judgement
• Proactive, resourceful profile, comfortable in a growing organisation

What we offer

• What we offerPermanent contract
• On-site role at our office in Torre Cristal, Madrid
• Benefits package including meal vouchers
• A close-to-management role in the setup of a new energy organisation