Sevilla Office & Travel Coordinator | Global Ops

Opdenergy; Sevilla; On-site; EUR 28,000 - 38,000; Full time

Benefits offered by this job

Free health insurance

Free snacks and well-equipped office

Free meal vouchers

Language and technical training on‑d​e

Flexible payment plan for transport/​c

Job summary

Opdenergy in Sevilla seeks an Office Manager & Travel Arranger to ensure smooth day-to-day office operations and coordinate corporate travel across the company.

You will manage end-to-end travel, liaise with agencies, control travel expenses, and support SAP invoicing, office safety, and events from the Sevilla office. Fluency in Spanish and English is required, with SAP experience valued.

Qualifications

• Vocational Training or Bachelor's Degree in Business Administration, Hospitality, Management or related fields.
• 3–5 years of experience in Office Management, Travel Management, Workplace Management or similar administrative roles.
• Experience coordinating national and international business travel.
• Fluent Spanish and C1 level of English.
• Proficiency in Microsoft Office and travel management platforms.
• Studies or training in Executive Assistance; SAP or expense management is a plus.

Responsibilities

• Coordinate and manage end-to-end corporate travel arrangements across the company, including flights, accommodation, transportation, visa requirements and travel-related documentation.
• Act as the main point of contact with travel agencies and suppliers, ensuring service quality, efficiency and compliance with internal policies.
• Manage travel itineraries, urgent modifications, cancellations and last-minute requests, providing timely solutions to employees and business teams.
• Monitor travel-related expenses and support cost control, reporting and administrative follow-up activities.
• Coordinate the day-to-day operation of the Sevilla office, ensuring an efficient, safe and well-organised workplace environment.
• Manage relationships with office suppliers, service providers and building management.
• Coordinate logistics for internal meetings, training sessions and corporate events.
• Manage office supplies, courier services and general administrative processes.
• Process purchase requests, invoices and payments through SAP, ensuring accurate record-keeping and follow-up.
• Support Health & Safety matters within the local office.
• Ensure the proper handling, filing and distribution of company documentation.
• Support initiatives aimed at enhancing employee experience and workplace services.

Skills

Travel coordination

Office management

Communication

Problem-solving

Attention to detail

Education

Bachelor’s Degree or Vocational Training in Business Administration/Management

Tools

Microsoft Excel

Outlook

PowerPoint

SAP

Job description

Opdenergy in Sevilla seeks an Office Manager & Travel Arranger to ensure smooth day-to-day office operations and coordinate corporate travel across the company.

You will manage end-to-end travel, liaise with agencies, control travel expenses, and support SAP invoicing, office safety, and events from the Sevilla office. Fluency in Spanish and English is required, with SAP experience valued.