Office Manager & Travel Arranger

Opdenergy; Sevilla; Sur place; EUR 28 000 - 38 000; Plein temps

Avantages offerts par ce poste

Free health insurance

Free snacks and well-equipped office

Free meal vouchers

Language and technical training on‑d​e

Flexible payment plan for transport/​c

Résumé du poste

Opdenergy in Sevilla seeks an Office Manager & Travel Arranger to ensure smooth day-to-day office operations and coordinate corporate travel across the company.

You will manage end-to-end travel, liaise with agencies, control travel expenses, and support SAP invoicing, office safety, and events from the Sevilla office. Fluency in Spanish and English is required, with SAP experience valued.

Qualifications

• Vocational Training or Bachelor's Degree in Business Administration, Hospitality, Management or related fields.
• 3–5 years of experience in Office Management, Travel Management, Workplace Management or similar administrative roles.
• Experience coordinating national and international business travel.
• Fluent Spanish and C1 level of English.
• Proficiency in Microsoft Office and travel management platforms.
• Studies or training in Executive Assistance; SAP or expense management is a plus.

Responsabilités

• Coordinate and manage end-to-end corporate travel arrangements across the company, including flights, accommodation, transportation, visa requirements and travel-related documentation.
• Act as the main point of contact with travel agencies and suppliers, ensuring service quality, efficiency and compliance with internal policies.
• Manage travel itineraries, urgent modifications, cancellations and last-minute requests, providing timely solutions to employees and business teams.
• Monitor travel-related expenses and support cost control, reporting and administrative follow-up activities.
• Coordinate the day-to-day operation of the Sevilla office, ensuring an efficient, safe and well-organised workplace environment.
• Manage relationships with office suppliers, service providers and building management.
• Coordinate logistics for internal meetings, training sessions and corporate events.
• Manage office supplies, courier services and general administrative processes.
• Process purchase requests, invoices and payments through SAP, ensuring accurate record-keeping and follow-up.
• Support Health & Safety matters within the local office.
• Ensure the proper handling, filing and distribution of company documentation.
• Support initiatives aimed at enhancing employee experience and workplace services.

Connaissances

Travel coordination

Office management

Communication

Problem-solving

Attention to detail

Formation

Bachelor’s Degree or Vocational Training in Business Administration/Management

Outils

Microsoft Excel

Outlook

PowerPoint

SAP

Description du poste

Opdenergy is a growing independent renewable energy producer (IPP) with presence in Europe, United States and Latin America with more than 21 years’ experience. The company develops, builds, finances, manages and operates high quality renewable energy projects in several countries, with a portfolio of 2,6 GW (1,3 operational and + 1,3 ready to build / under construction) assets in operations and construction, whole portfolio under development sums up to over 18 GW.

We are currently looking for an Office Manager & Travel Arranger, based in Sevilla, to ensure the efficient day-to-day operation of our office while coordinating corporate travel arrangements across the company.

What will you help with?

• Coordinate and manage end-to-end corporate travel arrangements across the company, including flights, accommodation, transportation, visa requirements and travel-related documentation.
• Act as the main point of contact with travel agencies and suppliers, ensuring service quality, efficiency and compliance with internal policies.
• Manage travel itineraries, urgent modifications, cancellations and last-minute requests, providing timely solutions to employees and business teams.
• Monitor travel-related expenses and support cost control, reporting and administrative follow-up activities.
• Coordinate the day-to-day operation of the Sevilla office, ensuring an efficient, safe and well-organised workplace environment.
• Manage relationships with office suppliers, service providers and building management.
• Coordinate logistics for internal meetings, training sessions and corporate events.
• Manage office supplies, courier services and general administrative processes.
• Process purchase requests, invoices and payments through SAP, ensuring accurate record-keeping and follow-up.
• Support Health & Safety matters within the local office.
• Ensure the proper handling, filing and distribution of company documentation.
• Support initiatives aimed at enhancing employee experience and workplace services.

Who you are?

• Vocational Training or Bachelor’s Degree in Business Administration, Hospitality, Management or related fields.
• At least 3–5 years of experience in Office Management, Travel Management, Workplace Management or similar administrative roles.
• Experience coordinating national and international business travel.
• Fluent Spanish and C1 level of English.
• Proficiency in Microsoft Office (Excel, Outlook and PowerPoint) and experience with travel management platforms.
• Strong planning, organisational, communication and problem-solving skills, with attention to detail and a customer-oriented approach.
• Experience in multinational companies and/or fast-growing environments will be valued.
• Studies or training in Executive Assistance, as well as knowledge of SAP, expense management or document management, will be valued.
• Knowledge of Italian or French will be a plus.

What we offer:

• Stable employment based on a permanent contract.
• Free health insurance.
• Free snacks and well-equipped facilities.
• Language and technical training on demand.
• Free meal vouchers.
• Flexible payment plan for transportation and childcare.

We're an equal opportunity employer. All applicants will be considered for employment without attention to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran or disability status