Sales Back Office with English and Spanish

Fragrance Science, Inc.; Castellolí; On-site; EUR 21,000 - 32,000; Full time

Benefits offered by this job

Immediate incorporation

Competitive salary

Job summary

Fragrance Science, Inc. in Castellolí (Igualada, Barcelona) is seeking a motivated Back Office Assistant to join the Sales team.

You will provide executive support, assist in day-to-day sales activities, prepare documents and reports, and liaise with internal departments to ensure timely project and order status. The role requires 2–3 years in sales/back office, fluency in English and Spanish, and strong MS Office/Excel/Power BI skills.

Qualifications

• 2–3 years of experience in sales B2B/back office/customer service
• Excellent English and Spanish
• Ability to work under pressure in a fast-paced environment
• Advanced user of Microsoft Office, Excel, Power BI
• Meticulous attention to details
• Team-work

Responsibilities

• Provides executive and administrative support to the Front Office of the Sales Department
• Assists in day-to-day sales activities and back office tasks under guidance of the Area Sales Manager
• Screens and channels incoming information and contacts with clients as needed
• Keeps management informed with reports, plans and forecasts
• Participates in organising meetings, visits and trips, and prepares budgets and expense reports
• Liaises between internal departments to follow up documents and project status

Skills

English

Spanish

Multitasking

Attention to detail

Analytical thinking

Teamwork

Communication

Education

University degree in Business Administration or related field

Tools

Power BI

Microsoft Excel

Microsoft Office

Job description

Since 2004 in Fragrance Science we create, produce and export all over the world our fragrances for their application in all sorts of goods: detergents, home care products, cosmetics and fine perfumery. We are currently seeking for a highly-motivated Back Office Assistant to join the Sales team based in our office in Castellolí (Igualada, Barcelona), ready to work within a rapidly growing organisation with the international and dynamic team.

The role description

• Provides executive and administrative support to the Front Office of the Sales Department adapting easily to its current needs and priorities;
• Assists in day-to-day sales activities, on request and under guidance of the Sales Area Manager performs back office tasks: accurately prepares projects, calculations, orders, commercial offers, sales contracts/ PI, always under supervision and on approval of the Area Sales Manager;
• Screens and channels incoming internal and external information (emails, phone calls, WhatsApps, etc), contacts with clients if needed;
• Keeps management informed on the sales activities and operations by creating appropriate documents, reports, overviews, plans, forecasts and notes as needed;
• Participates and assists in organising of business meetings, visits and trips, prepares budgets and reports on expenses;
• Liaises between internal departments (Regulatory, Logistics, Laboratory, Finance, Production, Quality Control, Purchase, Marketing, Evaluation) to follow up with documents and current status of projects and orders, reporting on it to the Area Sales Manager at each stage of the process.

Requirements

Excellent English and Spanish is a must. French or other European languages would be a plus.

2-3 years of experience in sales B2B/ back office/ customer service tasks is a must

Ability to work under pressure in a fast-paced environment and with tight deadlines

Multitasking

Advanced user of Microsoft Office, Excel, Power BI

Meticulous attention to details, analytical skills

Team-work

Education

University degree in Business Administration, Economics, Finance, International Commerce or other related careers

We offer

Immediate incorporation

Salary in accordance with experience and qualifications