Back Office

Fragrance Science, Inc.; Castellolí; On-site; EUR 26,000 - 38,000; Full time

Benefits offered by this job

Immediate start.

Job stability and long-term career dev

Job summary

Fragrance Science, Inc. is seeking a highly motivated Back Office to join our sales team.

You will provide executive and administrative support to the Front Office and Sales Department, assisting with projects, calculations, orders, commercial offers, and sales contracts under supervision. Responsibilities include screening emails and calls, liaising with internal departments, preparing reports and forecasts, organizing meetings and travel, and reporting on expenses.

Qualifications

• Proficient in Microsoft Office and CRM software.
• Strong skills in Power BI and SAGE tools.
• Advanced English proficiency.

Responsibilities

• Provide executive and administrative support to Front Office and Sales Department, adapting to its current needs and priorities.
• Assist in day-to-day sales activities under the guidance of the Sales Coordinator and Backoffice Coordinator, including preparing projects, calculations, orders, commercial offers, and sales contracts/PI, always under supervision and with approval from sales executives or area sales managers.
• Screen and channel incoming internal and external information (emails, phone calls), and contact clients as needed.
• Keep management informed on sales activities and operations by creating appropriate documents, reports, overviews, plans, forecasts, and notes as requested by the Sales Coordinator.
• Participate in organizing business meetings, visits, and trips, including preparing budgets and reporting on expenses.
• Liaise between internal departments (Regulatory, Logistics, Laboratory, Finance, Production, Quality Control, Purchase, Marketing, Evaluation) to follow up on documents and the current status of projects and orders.
• Availability to travel with other commercials as needed (Around 25%).

Skills

Advanced English

Tools

Microsoft Office

Power BI

SAGE

CRM software

Job description

Since 2004, Fragrance Science has been creating, manufacturing, and exporting fragrances worldwide for use in detergents, household care products, cosmetics, and fine fragrances. We are currently looking for a highly motivated Back Office to join our sales team.

What will your responsibilities be?

• Provide executive and administrative support to the Front Office and Sales Department, adapting to its current needs and priorities.
• Assist in day-to-day sales activities under the guidance of the Sales Coordinator and Backoffice Coordinator, including preparing projects, calculations, orders, commercial offers, and sales contracts/PI, always under supervision and with approval from sales executives or area sales managers.
• Screen and channel incoming internal and external information (emails, phone calls), and contact clients as needed.
• Keep management informed on sales activities and operations by creating appropriate documents, reports, overviews, plans, forecasts, and notes as requested by the Sales Coordinator.
• Participate in organizing business meetings, visits, and trips, including preparing budgets and reporting on expenses.
• Liaise between internal departments (Regulatory, Logistics, Laboratory, Finance, Production, Quality Control, Purchase, Marketing, Evaluation) to follow up on documents and the current status of projects and orders.
• Availability to travel with other commercials as needed (Around 25%).

What are we looking for?

• Proficiency in Microsoft Office (Advanced in Excel) and CRM software.
• Proficiency in Power BI, and SAGE
• Advanced in English

What we offer:

• Immediate start.
• Job stability and long-term career development opportunities.