Assistant, Dean's Office - School of Science & Technology

Ie University; Madrid; Presencial; EUR 34.000 - 42.000; Jornada completa

Descripción de la vacante

IE University is seeking an Assistant to join the Dean's Office of the School of Science & Technology in Madrid. The role blends executive communications, digital content creation, and administrative coordination with high discretion and stakeholder engagement in an international setting.

The successful candidate will manage the Dean's calendar, organize travel, draft content, and support communications across channels, while coordinating with internal teams and external partners to ensure

Formación

• Bachelor's degree or equivalent higher education qualification.
• Full professional proficiency in English and Spanish, both written and spoken.
• Three to five years of relevant experience in executive support or communications.
• Excellent writing, editing and interpersonal communication skills.
• Ability to create digital content and learn new platforms quickly.
• Strong digital literacy and responsible use of AI-enabled tools.
• Organizational skills, time management and flexibility for travel.

Responsabilidades

• Coordinate communications and digital content for the Dean, across channels.
• Draft, edit and coordinate high-quality content for varied audiences.
• Create digital content using appropriate platforms and learn new tools quickly.
• Utilize AI-enabled tools to improve quality and reach of communications.
• Coordinate with internal teams and external stakeholders for approvals.
• Accompany the Dean at institutional and external events, including travel.
• Coordinate travel arrangements and reconcile expense reports.
• Organize the Dean's calendar and schedule meetings across time zones.
• Welcome visitors and ensure a professional experience for guests.

Conocimientos

Bilingual English/Spanish

Excellent writing

Interpersonal communication

Time management

Digital content creation

AI-enabled tools proficiency

Educación

Bachelor's degree

Herramientas

AI-enabled tools

Productivity software

Descripción del empleo

Overview

Are you interested in joining a dynamic and international team of professionals to transform education? IE University'sSchool of Science & Technology's Dean's Office is looking for anAssistant to join its team!We are seeking a highly organized, proactive and digitally capable Coordinator to support the Dean of IE School of Science and Technology. The role combines executive communications and digital content creation with administrative coordination. The successful candidate will work with a high degree of discretion, sound judgment and responsiveness, engaging effectively with senior internal and external stakeholders in an international environment.

Why IE University?

Every story begins with a purpose, and ours has always been about people. Founded in 1973, IE University has continuously raised the bar to drive positive change through education. We believe education is more than a path to professional success; it is a catalyst for personal transformation and meaningful impact.

At IE University, we place people and their potential at the center of everything we do, empowering individuals to become extraordinary. We encourage bold thinking and foster a culture where innovation, curiosity, and courage lead to real-world impact. Together, we create an environment where talent thrives, and ideas shape the future.

Our mission

We support students in developing impact skills to live and lead with positive impact. This ignites a ripple effect: We transform people, who then transform others, systems, society, and, ultimately, our world.

Our Purpose

To foster positive change.

Values

• Cultivate the humanistic approach.
• Empower your entrepreneurial spirit
• Cherish the diversity of people, mind, and experience
• Drive innovation with a proactive mindset

We are looking for a person to join a full-time position inMadrid - IE Tower, Segovia Campus, María de Molina, Pinar 18, Velázquez, etc.

Responsibilities

Your role as a Assitant, Dean's Office will involve:

• Communications and Digital Content Approximately (75%)
• Manage and support the Dean's communications across relevant channels, including social media and email, ensuring a consistent, professional and timely approach.
• Draft, edit and coordinate high-quality written and digital content for the Dean, adapting tone and format to different audiences and communication channels.
• Create digital content using appropriate platforms and tools and demonstrate the ability to learn new content-creation technologies quickly.
• Use technology and AI-enabled tools confidently and responsibly to improve the quality, efficiency and reach of communications, while respecting confidentiality and institutional guidelines.
• Coordinate with internal teams and external stakeholders to gather information, manage approvals and support the timely delivery of communication initiatives.
• Accompany and support the Dean at selected institutional and external events, including travel when required.
• Executive and Administrative Support (approximately 25%)
• Coordinate business travel arrangements, including transport and accommodation, and prepare and reconcile related expense reports.
• Organize and maintain the Dean's calendar, schedule appointments and coordinate meetings, anticipating conflicts and changing priorities.
• Provide occasional support outside regular working hours when necessary to facilitate communication while the Dean is working across different time zones.
• Welcome visitors and ensure professional and well-coordinated experience for guests of the Dean's Office.

Qualifications

To thrive in this role, you should possess the following qualifications:

• Bachelor's degree or equivalent higher education qualification.
• Full professional proficiency in English and Spanish, both written and spoken.
• At least three to five years of relevant experience in executive support, communications, content creation or a comparable role.
• Excellent writing, editing and interpersonal communication skills, with the ability to interact confidently and appropriately with senior executives and university stakeholders.
• Demonstrated ability to create digital content and rapidly learn new platforms, tools and workflows.
• Strong digital literacy, including confidence using productivity software and AI-enabled tools in a responsible manner.
• Excellent organizational and time-management skills, with the ability to prioritize, manage multiple tasks and respond effectively to changing requirements.
• Availability to attend events and travel when required, as well as flexibility to communicate across different time zones.
• Sound judgment, discretion and a strong understanding of confidentiality requirements.
• High level of accuracy, attention to detail and ability to work effectively under pressure.

Unleash your full potential and make an impact. The next move is yours!

At IE University, we actively promote equal opportunities in recruitment processes and access to employment, always ensuring the absence of gender, sexual orientation, religion, age, ethnic origin, or disability bias throughout the entire selection process.