Real Estate Transaction Coordinator

Placements24; O Mente; Hybrid; EUR 16,000 - 28,000; Full time

Benefits offered by this job

Hybrid work model

Growth opportunities

Experience in full spectrum of real es

Supportive team

Job summary

Placements24 is seeking a highly organized Real Estate Transaction Coordinator to support agents in Queenstown, Eastern Cape. You will manage documentation from contract to closing, coordinate with buyers, sellers, lenders, and attorneys, and ensure deadlines are met.

This hybrid role blends administrative duties with site visits and client interaction. Strong understanding of the real estate transaction process, excellent organizational skills, and CRM proficiency are essential to succeed in

Qualifications

• Proven experience as a Real Estate Transaction Coordinator, Administrator, or similar role.
• Strong understanding of the real estate transaction process and related documentation.
• Excellent organizational skills and meticulous attention to detail.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and real estate CRM software.
• Exceptional communication and interpersonal skills, with the ability to interact professionally with clients and industry professionals.
• Ability to manage multiple transactions simultaneously and prioritize tasks effectively.
• Proactive and problem-solving attitude.

Responsibilities

• Manage all aspects of real estate transaction processing from contract initiation to closing.
• Prepare and distribute transaction-related documents, including purchase agreements, addendums, and disclosures.
• Coordinate and schedule all necessary appointments, including inspections, appraisals, and closings.
• Communicate effectively with clients, agents, lenders, attorneys, and other parties involved in the transaction.
• Maintain accurate and organized transaction files, both physical and digital.
• Ensure all deadlines are met and proactively address potential issues that may arise during the transaction process.
• Assist agents with listing management and marketing preparations as needed.
• Keep clients informed of transaction progress and respond to inquiries promptly.
• Verify that all required disclosures and contingencies are completed and signed.

Skills

Real estate transaction coordination

Real estate processes

Organization

MS Office & CRM

Communication

Multitasking

Problem solving

Tools

Microsoft Office Suite

Real estate CRM software

Job description

About the Role

Our client, a busy real estate agency, is looking for a highly organized and detail-oriented Real Estate Transaction Coordinator to support their agents in Queenstown, Eastern Cape . This role is crucial for ensuring the smooth and efficient processing of all real estate transactions from contract to closing. You will manage all necessary documentation, coordinate with buyers, sellers, agents, and legal professionals, and ensure deadlines are met. The ideal candidate possesses excellent administrative skills, a strong understanding of the real estate transaction process, and exceptional attention to detail. This hybrid position allows for flexibility, combining administrative tasks with occasional site visits or client interactions, supporting agents in the thriving Queenstown property market.

Key Responsibilities

• Manage all aspects of real estate transaction processing from contract initiation to closing.
• Prepare and distribute transaction-related documents, including purchase agreements, addendums, and disclosures.
• Coordinate and schedule all necessary appointments, including inspections, appraisals, and closings.
• Communicate effectively with clients, agents, lenders, attorneys, and other parties involved in the transaction.
• Maintain accurate and organized transaction files, both physical and digital.
• Ensure all deadlines are met and proactively address potential issues that may arise during the transaction process.
• Assist agents with listing management and marketing preparations as needed.
• Keep clients informed of transaction progress and respond to inquiries promptly.
• Verify that all required disclosures and contingencies are completed and signed.

Requirements

• Proven experience as a Real Estate Transaction Coordinator, Administrator, or similar role.
• Strong understanding of the real estate transaction process and related documentation.
• Excellent organizational skills and meticulous attention to detail.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and real estate CRM software.
• Exceptional communication and interpersonal skills, with the ability to interact professionally with clients and industry professionals.
• Ability to manage multiple transactions simultaneously and prioritize tasks effectively.
• Proactive and problem-solving attitude.
• Flexibility to work in a hybrid model, adapting to the needs of the agents and the transaction flow in Queenstown .
• Familiarity with local real estate market practices in the Eastern Cape is an advantage.

Benefits

• Competitive salary based on experience.
• Opportunity to work in a fast-paced and supportive real estate environment.
• Gain valuable experience in the full spectrum of real estate transactions.
• Be an integral part of a successful team in Queenstown .
• Potential for growth within the agency.
• Contribution to successful property sales and client satisfaction.