Office & Facilities Coordinator

Nextpower; Valencia; On-site; EUR 30,000 - 42,000; Full time

Job summary

Nextpower in Valencia, Spain, seeks an Office Manager to oversee day-to-day administrative operations, coordinating office services and supporting staff and leadership.

You will manage vendors, facilities, purchasing, records, and front desk duties, ensuring smooth workflows and cost-effective operations. The ideal candidate has 2+ years in office admin, strong organization, and proficiency with Google Workspace and Microsoft Office.

Qualifications

• Experience in office administration, facilities coordination, or a similar role (2+ years).
• Strong organizational and prioritization skills with attention to detail.
• Proficiency with Google Workspace and/or Microsoft Office (Outlook/Excel).
• Excellent written and verbal communication.
• Ability to manage multiple vendors and deadlines.

Responsibilities

• Oversee day-to-day office administration and operations.
• Coordinate facilities, maintain vendor relationships, and service requests.
• Manage purchasing, inventory, quotes, and cost-effective procurement.
• Maintain organized records, digital and paper, and document control.
• Greet visitors, handle front desk duties, and support onboarding.
• Schedule meetings, book rooms, and track office tasks.

Skills

Office administration

Vendor management

Organizational skills

Communication skills

Google Workspace

Microsoft Office

Tools

Google Workspace

Microsoft Office

Job description

Nextpower in Valencia, Spain, seeks an Office Manager to oversee day-to-day administrative operations, coordinating office services and supporting staff and leadership.

You will manage vendors, facilities, purchasing, records, and front desk duties, ensuring smooth workflows and cost-effective operations. The ideal candidate has 2+ years in office admin, strong organization, and proficiency with Google Workspace and Microsoft Office.