Office Manager

Nextpower; Comunidad Valenciana; On-site; EUR 28,000 - 36,000; Full time

Job summary

Nextpower in Spain (Comunidad Valenciana) seeks an organized Office Manager to oversee day-to-day administrative operations, coordinate facilities, and support staff and leadership. You will manage vendors, schedules, and records to keep the office running efficiently.

The role requires strong communication, problem-solving, and the ability to manage multiple tasks with attention to detail. Proficiency with Google Workspace and MS Office is essential, as is independent work and reliable

Qualifications

• 2+ years in office administration or facilities roles.
• Strong organizational and prioritization skills.
• Excellent written and verbal communication.

Responsibilities

• Oversee office workflows, schedules, and day-to-day administrative support.
• Manage mail, deliveries, and general office coordination.
• Coordinate maintenance requests, repairs, and service calls.
• Track service agreements and basic office compliance.
• Support onboarding logistics and scheduling for teams.
• Coordinate meetings and calendars for leadership.

Skills

Office administration

Facilities coordination

Vendor management

Scheduling

Tools

Google Workspace

Microsoft Office

Job description

Job Description:The Office Manager is responsible for overseeing day-to-day administrative operations to ensure the office runs efficiently and professionally. This role coordinates office services, supports staff and leadership, manages vendors and facilities, and helps maintain accurate records and smooth internal workflows.Key ResponsibilitiesOffice Administration & Operations Oversee office workflows, schedules, and day-to-day administrative support Manage incoming/outgoing mail, deliveries, and general office coordination Ensure office supplies and equipment are stocked and functioningFacilities & Vendor Management Coordinate maintenance requests, repairs, and service calls Manage office vendors (cleaning, IT support, equipment servicing, etc.) Track service agreements, renewals, and basic office compliance needsPurchasing & Inventory Process purchase requests, maintain supply inventory, and assist with budgeting needs Obtain quotes, compare options, and ensure cost-effective purchasingRecords & Documentation Maintain organized office files (digital and/or paper) Support document control for policies, forms, and internal records as neededFront Desk / Visitor Support (if applicable) Greet visitors and route inquiries appropriately Maintain professionalism and ensure smooth check-in processesTeam Support Support onboarding logistics (badges, accounts, supplies) Assist with scheduling, room booking, and internal event coordinationScheduling & Coordination Coordinate meetings and calendars for leadership and/or teams Maintain spreadsheets or tracking tools for tasks and office requestsRequired Qualifications Experience in office administration, facilities coordination, or a similar role (e.g., 2+ years) Strong organizational and prioritization skills with attention to detail Proficiency with Google Workspace and/or Microsoft Office (Outlook/Excel) Excellent communication skills (written and verbal) Ability to manage multiple vendors and deadlinesPreferred Qualifications Experience in healthcare, legal, education, or professional services environments Familiarity with invoicing tools or basic accounting processes Experience supporting HR tasks (onboarding coordination, basic paperwork) Comfort with light IT coordination (e.g., ticketing, device setup)Skills & Competencies Customer-service mindset and professionalism Discretion with confidential information Strong problem-solving and follow-through Timely, proactive communication with stakeholders Reliability and ability to work independentlyAt Nextpower, we are driving the global energy transition with an integrated clean energy technology platform that combines intelligent structural, electrical, and digital solutions for utility-scale power plants. Our comprehensive portfolio enables faster project delivery, higher performance, and greater reliability, helping our customers capture the full value of solar power. Our talented worldwide teams are redefining how solar power plants are designed, built, and operated every day with smart technology, data-driven insights, and advanced automation. Together, we’re building the foundation for the world’s next generation of clean energy infrastructure.We are Nextpower