Office Manager

Nextpower; Valencia; On-site; EUR 30,000 - 42,000; Full time

Job summary

Nextpower in Valencia, Spain, seeks an Office Manager to oversee day-to-day administrative operations, coordinating office services and supporting staff and leadership.

You will manage vendors, facilities, purchasing, records, and front desk duties, ensuring smooth workflows and cost-effective operations. The ideal candidate has 2+ years in office admin, strong organization, and proficiency with Google Workspace and Microsoft Office.

Qualifications

• Experience in office administration, facilities coordination, or a similar role (2+ years).
• Strong organizational and prioritization skills with attention to detail.
• Proficiency with Google Workspace and/or Microsoft Office (Outlook/Excel).
• Excellent written and verbal communication.
• Ability to manage multiple vendors and deadlines.

Responsibilities

• Oversee day-to-day office administration and operations.
• Coordinate facilities, maintain vendor relationships, and service requests.
• Manage purchasing, inventory, quotes, and cost-effective procurement.
• Maintain organized records, digital and paper, and document control.
• Greet visitors, handle front desk duties, and support onboarding.
• Schedule meetings, book rooms, and track office tasks.

Skills

Office administration

Vendor management

Organizational skills

Communication skills

Google Workspace

Microsoft Office

Tools

Google Workspace

Microsoft Office

Job description

Job Description: The Office Manager is responsible for overseeing day-to-day administrative operations to ensure the office runs efficiently and professionally. This role coordinates office services, supports staff and leadership, manages vendors and facilities, and helps maintain accurate records and smooth internal workflows.

Key Responsibilities

• Office Administration & Operations:
  • Oversee office workflows, schedules, and day-to-day administrative support
  • Manage incoming/outgoing mail, deliveries, and general office coordination
  • Ensure office supplies and equipment are stocked and functioning
• Facilities & Vendor Management:
  • Coordinate maintenance requests, repairs, and service calls
  • Manage office vendors (cleaning, IT support, equipment servicing, etc.)
  • Track service agreements, renewals, and basic office compliance needs
• Purchasing & Inventory:
  • Process purchase requests, maintain supply inventory, and assist with budgeting needs
  • Obtain quotes, compare options, and ensure cost-effective purchasing
• Records & Documentation:
  • Maintain organized office files (digital and/or paper)
  • Support document control for policies, forms, and internal records as needed
• Front Desk / Visitor Support (if applicable):
  • Greet visitors and route inquiries appropriately
  • Maintain professionalism and ensure smooth check-in processes
• Team Support:
  • Support onboarding logistics (badges, accounts, supplies)
  • Assist with scheduling, room booking, and internal event coordination
• Scheduling & Coordination:
  • Coordinate meetings and calendars for leadership and/or teams
  • Maintain spreadsheets or tracking tools for tasks and office requests

Required Qualifications

• Experience in office administration, facilities coordination, or a similar role (e.g., 2+ years)
• Strong organizational and prioritization skills with attention to detail
• Proficiency with Google Workspace and/or Microsoft Office (Outlook/Excel)
• Excellent communication skills (written and verbal)
• Ability to manage multiple vendors and deadlines

Preferred Qualifications

• Experience in healthcare, legal, education, or professional services environments
• Familiarity with invoicing tools or basic accounting processes
• Experience supporting HR tasks (onboarding coordination, basic paperwork)
• Comfort with light IT coordination (e.g., ticketing, device setup)

Skills & Competencies

• Customer-service mindset and professionalism
• Discretion with confidential information
• Strong problem-solving and follow-through
• Timely, proactive communication with stakeholders
• Reliability and ability to work independently

At Nextpower, we are driving the global energy transition with an integrated clean energy technology platform that combines intelligent structural, electrical, and digital solutions for utility-scale power plants. Our comprehensive portfolio enables faster project delivery, higher performance, and greater reliability, helping our customers capture the full value of solar power. Our talented worldwide teams are redefining how solar power plants are designed, built, and operated every day with smart technology, data-driven insights, and advanced automation. Together, we’re building the foundation for the world’s next generation of clean energy infrastructure.

We are Nextpower