Madrid-Based Senior Executive Assistant — Calendar & Travel

Empresa Confidencial; Comunidad de Madrid; Presencial; EUR 40.000 - 52.000; Jornada completa

Descripción de la vacante

Empresa Confidencial in Madrid is seeking an experienced Executive Assistant to a Senior Executive. You will manage complex calendars, coordinate international travel, and prepare executive materials in a fast-paced, confidential setting.

The role requires exceptional organizational skills, discretion, and fluency in English. The successful candidate will support senior leadership in a multinational environment with periodic after-hours flexibility for international operations.

Formación

• Proven experience as an Executive Assistant to a Senior Executive or similar leadership role.
• Exceptional organizational, planning, and prioritization skills.
• Experience managing complex calendars with frequent changes and international travel.
• Experience working in international, multicultural environments.
• High level of discretion and ability to handle confidential information.
• Advanced proficiency with Outlook, PowerPoint, Excel, Word and collaboration tools.
• Fluent English (written and spoken) is essential.

Responsabilidades

• Manage the Senior Executive's calendar and daily agenda, prioritizing and aligning meetings with business priorities.
• Coordinate numerous meetings across countries and time zones, adjusting for last-minute requests.
• Arrange extensive international travel, including itineraries, accommodation, visas, and expenses.
• Organize executive meetings, calls, and events with logistics and materials prepared in advance.
• Liaise with internal and external stakeholders, handling confidential information discreetly.

Conocimientos

Calendar management

Travel coordination

Communication

Discretion

Multicultural awareness

Fluent English

Herramientas

Microsoft Office

Descripción del empleo

Empresa Confidencial in Madrid is seeking an experienced Executive Assistant to a Senior Executive. You will manage complex calendars, coordinate international travel, and prepare executive materials in a fast-paced, confidential setting.

The role requires exceptional organizational skills, discretion, and fluency in English. The successful candidate will support senior leadership in a multinational environment with periodic after-hours flexibility for international operations.