Executive Assistant to a Senior Executive

Empresa Confidencial; Comunidad de Madrid; Presencial; EUR 40.000 - 52.000; Jornada completa

Descripción de la vacante

Empresa Confidencial in Madrid is seeking an experienced Executive Assistant to a Senior Executive. You will manage complex calendars, coordinate international travel, and prepare executive materials in a fast-paced, confidential setting.

The role requires exceptional organizational skills, discretion, and fluency in English. The successful candidate will support senior leadership in a multinational environment with periodic after-hours flexibility for international operations.

Formación

• Proven experience as an Executive Assistant to a Senior Executive or similar leadership role.
• Exceptional organizational, planning, and prioritization skills.
• Experience managing complex calendars with frequent changes and international travel.
• Experience working in international, multicultural environments.
• High level of discretion and ability to handle confidential information.
• Advanced proficiency with Outlook, PowerPoint, Excel, Word and collaboration tools.
• Fluent English (written and spoken) is essential.

Responsabilidades

• Manage the Senior Executive's calendar and daily agenda, prioritizing and aligning meetings with business priorities.
• Coordinate numerous meetings across countries and time zones, adjusting for last-minute requests.
• Arrange extensive international travel, including itineraries, accommodation, visas, and expenses.
• Organize executive meetings, calls, and events with logistics and materials prepared in advance.
• Liaise with internal and external stakeholders, handling confidential information discreetly.

Conocimientos

Calendar management

Travel coordination

Communication

Discretion

Multicultural awareness

Fluent English

Herramientas

Microsoft Office

Descripción del empleo

We are looking for an experienced Executive Assistant to a Senior Executive to join a strategic business in the digital infrastructure and energy sectors, currently in a key stage of growth and development within one of the world's leading infrastructure groups.

Based in Madrid, the role will provide direct, high-level support to a Senior Executive in a highly demanding, international and fast-paced environment.

The ideal candidate will be a highly organized, proactive, resilient and discreet professional, with excellent communication skills, a strong service mindset, and the flexibility required to support a Senior Executive with demanding schedules, frequent international travel and constantly changing priorities.

Responsibilities

• Manage, coordinate, prioritize and continuously adjust the Senior Executive's complex calendar and daily agenda, ensuring effective time management, anticipating conflicts and aligning meetings and commitments with business priorities.
• Coordinate a high volume of internal and external meetings across multiple countries and time zones, proactively managing schedule changes and last-minute requests.
• Organize and manage extensive international travel arrangements, including itineraries, accommodation, transportation, visas, expenses, and frequent modifications due to business needs.
• Organize executive-level meetings, conference calls, and business events, ensuring all logistics and materials are prepared in advance.
• Act as a key liaison between the Senior Executive and internal and external stakeholders, maintaining effective communication and handling highly confidential information with discretion.
• Prepare presentations, reports, meeting materials, correspondence, and other executive documentation.
• Anticipate business needs, proactively resolving issues and ensuring the smooth running of the Senior Executive's activities and commitments.
• Support strategic projects and facilitate coordination between the Senior Executive and the leadership team.
• Collaborate closely with other Executive Assistants and administrative teams to ensure seamless support across the organization.

Requirements

• Proven experience as an Executive Assistant to a Senior Executive, President, Managing Director, or other senior leadership position, with a minimum of 5 years of experience in similar roles.
• Exceptional organizational, planning, coordination, and prioritization skills.
• Demonstrated experience managing complex calendars with frequent changes, multiple stakeholders, and international travel arrangements.
• Experience working in an international and multicultural environment.
• Exceptional attention to detail and ability to work under pressure while managing multiple priorities simultaneously.
• High level of discretion and ability to handle confidential information.
• Advanced proficiency in Microsoft Office (Outlook, PowerPoint, Excel, Word) and collaboration tools.
• Fluent English (written and spoken) is essential.
• High level of flexibility, commitment, and availability, including occasional support outside regular office hours due to international operations, travel schedules, and changing business priorities.
• Strong problem-solving skills, resilience, and a proactive mindset.
• Residence in Madrid is required.

We Offer

• Permanent contract.
• Competitive salary package according to the candidate's experience and profile.
• The opportunity to be part of a strategic and growing business within one of the world's leading infrastructure groups.
• A dynamic, international and high-impact environment, with the opportunity to work closely with senior leadership.