Human Resources Assistant / Assistant Ressources Humaines (F/H/X)

Ekkiden Group; Madrid; In loco; EUR 6600 - 9000; Tempo pieno

Vantaggi offerti da questo lavoro

Paid internship

Flexible working conditions

Office in Madrid centre with terrace

Descrizione del lavoro

Ekkiden Group is seeking an Internship Human Resources Assistant (F/H/X) in Madrid. You will support personnel administration, payroll data handling, and learning and development administration within an international HR team across France, Switzerland, Spain and Germany.

The role offers flexible working conditions and a paid internship, with a central Madrid office and a terrace. Fluency in French and English is mandatory; Spanish or German is a plus.

Competenze

• Fluency in French and English is mandatory.
• Spanish and/or German is a plus.
• Strong organizational and detail-oriented mindset.
• Proactive, resourceful and eager to learn.
• Good interpersonal skills; able to handle confidential data.
• Basic knowledge of office tools.
• Interest in HR management tools.
• Ability to work autonomously and contribute to HR projects.

Mansioni

• Assist with onboarding and offboarding administration.
• Track personnel files and HR data.
• Prepare employment contract documents.
• Assist with tracking absences, vacations and sick leave.
• Support payroll data collection and verification.
• Coordinate training registrations and attendance.
• Update HR tracking spreadsheets and reports.
• Contribute to HR data handling process improvements.

Conoscenze

French

English

Interpersonal skills

Organizational skills

Confidentiality

Proactivity

Office tools

HR tools

Strumenti

Office tools

HR tools

Descrizione del lavoro

Ekkiden is an international consulting group founded in 2019, bringing together an ecosystem of passionate and committed consultants who lead organizational, operational, and technological transformation projects across IT/Digital, Industry/R&D, and Sustainability for large enterprises and SMEs in France, Switzerland, Spain, and Germany.

The Role: Internship Human Resources Assistant / Stagiaire Assistant Ressources Humaines (F/H/X)

Location: Madrid

Starting date: As soon as possible

As part of the HR team, you will handle various administrative and operational tasks, including personnel administration, tracking training, and supporting employees throughout their careers at Ekkiden in France, Switzerland, Spain, and Germany.

Responsibilities:

Personnel Administration

• Assist with theadministrative management of employee onboarding and offboarding.
• Ensure the tracking andupdating of personnel files and HR data.
• Prepare and trackadministrative documents related to the employment contract.
• Assist with trackingabsences, vacation, and sick leave.
• Help updatetracking spreadsheets and HR reports.

Payroll Support

• Assist with the collection andverification of variable payroll data.
• Help trackabsences and gather the information needed to prepare payroll.
• Help verify theconsistency of data sent to payroll contacts.
• Respond toroutine administrative requests from employees, in collaboration with the HR team.

Learning & Development Administration

• Handle theadministrative aspects of training programs: registration, invitations, logistical arrangements, and tracking of attendance.
• Update trainingtracking spreadsheets and employee training records.
• Help tracktraining requests and coordinate with trainingproviders.
• Help track mandatory training and associated deadlines.
• Help collectparticipant feedback and update L&D metrics.

Continuous Improvement of HR Processes

• Help ensure the reliabilityof data and optimize tracking tools.
• Participate in cross-functional HRprojects as needed by the team.

Salary proposition:

€700 per month

What We’re Looking For:

• We are looking for a strong personality! Someone proactive, persevering, and eager to contribute to an ambitious project within a passionate and dynamic team.
• Eagerness to learn and adapt: Open to acquiring new skills and gaining hands-on experience.
• Organized and detail-oriented: Ability to manage tasks efficiently and assist in administrative processes.
• Proactive and resourceful: Willing to take initiative and contribute ideas.
• Good interpersonal skills: Comfortable communicating with employees and assisting with their needs.
• Confidentiality and professionalism: Ability to handle sensitive data responsibly.
• Interest in HR, ideally with some academic or extracurricular experience in the field.
• Basic knowledge of office tools
• Interest in discovering HR management tools
• Willingness to learn about payroll, learning & development and HR processes.
• French and English proficiency MANDATORY, Spanish &/or German is a plus

What We Offer:

• A formative internship with real responsibilities within a caring and international team
• Various missions and projects that will allow you to have a real impact on the company
• The ability to work autonomously and to drive new initiatives
• Flexible working conditions
• Paid internship
• A good office in the heart of Madrid with a nice terrace

A question ? Let's talk about it !

Valentin DROUARD

International HR Junior

Phone : (FR) [phone]

[e-mail]