International Administrative Coordinator - ES at ELSIE SA

ELSIE SA; España; Remote; EUR 60,000 - 80,000; Full time

Benefits offered by this job

Varied HR/payroll role

International exposure

Autonomy

Growing international environment

Opportunity to develop role

Job summary

ELSIE SA is seeking an International Administrative Coordinator to support HR, payroll, mobility and project administration for international operations. The role is fully remote and covers international travel, visa and immigration-related tasks, and client documentation.

The position requires proficiency in French and English, strong organizational skills, and the ability to manage multiple topics and deadlines in a fast-moving, international environment.

Qualifications

• Several years of experience in HR administration, payroll support, mobility or a similar coordination role.

Responsibilities

• International Administrative Coordinator duties: support international teams and projects, mobility coordination, visa/work permit management and site access documentation.
• Payroll Administration: collect and process timesheets, expenses, payroll info and liaise with external payroll providers.
• Project Invoicing: prepare and follow up on invoicing, verify supporting documentation and coordinate with project managers.
• HR-Administration: onboarding/offboarding, employee records, absences and holidays management.

Skills

HR administration

Payroll support

Mobility coordination

French/English bilingual

Job description

International Administrative Coordinator - ES at ELSIE SA

This Visa sponsorship job abroad position offers great opportunities for career growth.

As part of our international development, we are looking for an experienced International Administrative Coordinator to support our teams and international projects.

The role is fully remote and covers four main areas:

• International Mobility Organisation and follow-up of international business travel
• Coordination of flights, hotels, transport and travel arrangements
• Management of visa, work permit and immigration-related formalities
• Preparation and follow-up of site access requirements and client documentation
• Coordination with employees, project teams and external providers

Payroll Administration

• Collection and control of timesheets
• Review and processing of employee expenses
• Preparation of payroll information for external payroll providers
• Follow-up of salaries, allowances and payroll-related adjustments
• Coordination with Finance and HR regarding payroll matters

Project Invoicing

• Preparation and follow-up of project invoicing
• Collection and verification of supporting documentation
• Coordination with Project Managers regarding hours, expenses and contractual billing elements
• Follow-up of invoicing schedules and outstanding information

HR-Administration

• Employee onboarding and offboarding
• Preparation and follow-up of employment documentation
• Maintenance of employee records
• Follow-up of absences, holidays and administrative HR matters
• Support throughout the employee lifecycle

Profile

• Several years of experience in HR administration, payroll support, mobility or a similar coordination role
• Professional proficiency in both French and English
• Strong organisational skills and attention to detail
• Comfortable managing several topics and deadlines simultaneously
• Able to work independently in an international and fast-moving environment
• Experience in engineering, construction, energy, field services or another project-based industry would be a strong advantage

Please do not apply if you do not have a professional working level in both French and English.

What we offer

• A highly varied position combining HR, mobility, payroll and project administration
• Direct involvement in international operations
• A high level of autonomy
• A growing international environment
• The opportunity to develop the role as the company grows

Employment details

• Contract type: Fixed-term contract
• Working time: Full-time
• Work location: Remote
• Remote work: Yes – fully remote
• Possible Travel (rare): Headquarters, clients, suppliers, and project/intervention sites across the EU and internationally
• Job Type: Full-time
• Experience: HR administration, payroll support, mobility : 5 years (Preferred)
• Language: French (Required) English (Required)
• Work Location: Remote