HR OPS Specialist - FR/EN - Permanent - Barcelona

Naboo.app; Barcelona; Hybrid; EUR 30,000 - 45,000; Full time

Benefits offered by this job

Remote work 1 day per week

MacBook or high‑end equipment

Vibrant central Barcelona offices

Job summary

Naboo invites an HR Operations professional to join the People team, focusing on international HR administration and cross‑border onboarding outside France.

You will also manage the Barcelona and Montreal offices, ensuring a welcoming, productive workspace with Naboo culture, supplies, and local events. English fluency is mandatory; French is a plus.

Qualifications

• 2–3 years of experience in HR Administration and People Operations in an international, fast‑paced environment (start‑up/scale‑up).
• Highly rigorous with strong attention to detail and a proactive mindset.
• Comfortable drafting employment contracts and coordinating across borders.
• Fluency in English is mandatory; conversational French is a plus.

Responsibilities

• Handle HR administration, onboarding logistics, and data management for non-France employees.
• Coordinate with IT to ensure Day 1 setup (laptops/access) and send welcome kits.
• Collaborate with Deel/Multiplier or other EORs to prepare contracts and payroll data.
• Maintain HRIS accuracy, track PTO and leaves, and update org charts.
• Be the go‑to for international employees on benefits, holidays, policies.
• Oversee Barcelona and Montreal offices to ensure vibrant Naboo culture.
• Manage office supplies, vendor relations, and local rituals/visits from Paris HQ.

Skills

HR Administration

People Operations

English (native)

Tools

HRIS

DocuSign

Slack

Notion

Excel

Job description

Naboo’s corporate event concierge service enables the booking of venues, catering, transportation, team-building activities for everything from business meals to seminars to large-scale annual retreats.

The platform utilises AI in the back-end to automate any administrative and/or low value-added tasks through Tech and AI automation. It received its second funding round in 2023.

The event organisation space is ripe for disruption. Despite corporations increasing their event budgets, the sector remains anchored in outdated concierge models and software that hasn't evolved in decades.

Naboo is redefining this landscape by introducing automation that streamlines event planning while elevating the experience for organisers and attendees alike. By prioritising financial transparency and compliance, Naboo is not just making event management easier—it's setting a new standard for the industry.

There's been an explosion of team-building activities and in-person events due to the rise of remote work. It's all about fostering social interaction, creating a feeling of belonging, which engenders employee loyalty and commitment!

Job Description

About Naboo

Naboo is a new Global leader in Corporate Events. We are a team of 250 builders, passionate about events, tech and AI. We help our Enterprise and SMB clients book, plan, pay and procure all their corporate events.

Whether it’s a business lunch or a full-blown annual retreat overseas, Naboo makes it happen smoothly and efficiently, eliminating tedious tasks with AI-powered automation. Our event specialists focus on delivering tailored advisory and effective support to clients and vendors.

Based in Paris, London, Barcelona, Hamburg, New York, Singapore and Montreal, Naboo is expanding globally, scaling fast with strong backing from top-tier international investors.

Naboo is the ideal company for you if you are looking for challenges and responsibilities from day one, if you want to thrive and grow in a high growth environment and if you want to contribute to an ambitious adventure!

Role & Responsibilities

As part of our HR/People team, your mission will be two-folds:

International HR Operations (80%)

You will handle the HR administration, onboarding logistics, and data management for all employees outside of France.

Be the first point of contact for new international hires. Coordinate with IT to ensure laptops and access are ready on Day 1. Send out welcome kits and guide them through their first week.

Work with local partners or EOR platforms (like Deel or Multiplier) to prepare employment contracts, register new employees, and gather data for monthly payroll processing.

Keep our HRIS (e.g., BambooHR, PayFit) perfectly up to date. Track PTOs, sick leaves, and update organizational charts.

Act as the first line of support for international employees regarding basic HR questions (benefits, holidays, policies).

International Offices Management (20%)

You will be the "heart" of the International offices, in particular Barcelona and Montreal, ensuring the workspace is welcoming and buzzing with the Naboo culture.

Ensure the offices are vibrant and inspiring places to work

Manage supplies, snacks, coffee, and local vendor relationships

Organize local office rituals (lunches, afterworks) to keep the team spirit high

Help coordinate visits from the Paris HQ or other international teams traveling to the Barcelona office

Competitive package : €30K to €45K depending on experience + benefits

Beautiful offices in the center of Barcelona

Remote work : 1 day per week

Top-notch work equipment (MacBook)

Events that bring our team together (that's your job!)

Preferred Experience

Who we are looking for

You have 2-3 years of experience in HR Administration and People Operations within an international, fast-paced environment (start-up/scale-up)

You are extremely rigorous and detail-oriented. You love checklists, clean data, and zero-inbox policies. You don't let things slip through the cracks

You have a "no task is too small" attitude. You are just as comfortable drafting an employment contract as you are ordering the right milk for the office coffee machine

You are highly comfortable with modern HR tools (HRIS, DocuSign, Slack, Notion, Excel) and AI

Your speak native English (mandatory to manage the international scope). Conversational French is a huge plus to interact seamlessly with the Paris HQ team, although not mandatory

What we offer

Challenges and responsibilities from day 1

Opportunity to thrive and grow in a high growth environment

Opportunity to contribute to an ambitious adventure

Recruitment Process

Step 1: Discovery video call with a member of the HR team (30min)

Step 2: Video interview with the COO (30min)

Step 3: Speed dating with 4 people from the Barcelona office (90min)