Human Resources Administrative Specialist

KIDE International （EUROPE）; Madrid; On-site; EUR 32,000 - 42,000; Full time

Job summary

KIDE International (EUROPE) Madrid seeks an HR & Office Administration Specialist to own local HR operations and daily office management. You will collaborate with Gestoría and HQ HR to ensure payroll accuracy, contract compliance, and smooth day-to-day activities at the Madrid site.

The role balances HR duties with facilities oversight, travel arrangements, and documentation control, requiring strong organization, confidentiality, and knowledge of Spanish labor law.

Qualifications

• 3+ years HR experience with payroll / social security exposure.
• 2+ years office/admin experience in multinational or Chinese companies preferred.
• Spanish C1+ and English B1+/B2+ are required.
• Knowledge of Spanish labor law / convenio is a plus.
• Proficient in MS Office; experience with HR tools (Sage/A3/Factorial) is a plus.

Responsibilities

• Coordinate with Gestoría on contracts, Social Security registration, payroll & tax filings.
• Support monthly payroll verification (payroll, Social Security & attendance; 14 payments/month).
• Maintain employee records, contract tracking, and contract expiry alerts; ensure compliance with Spanish labor law / Convenio.
• Support PRL coordination and assist with performance/bonus operations and employee relations.
• Manage daily office operations: supplies, equipment, leases, facilities & vendors.
• Handle corporate admin: documentation filing, seals, licenses, and administrative records.
• Arrange business travel and expatriate settling-in support (housing, NIE, bank account, etc.).
• Coordinate vehicles/insurance/asset register; support meetings, hospitality, and HQ visits.
• Support Finance with invoice collection & expense-claim coordination; prepare local documents (Registro/Hacienda/municipal).

Skills

HR experience

Office administration

English proficiency

Spanish proficiency

Coordination skills

Confidentiality

Driving license

Education

HR/Labor master's

Tools

Sage

A3

Factorial

Job description

HR & Office Administration Specialist (Madrid)

Role Summary

Own both HR operations and office administration for our Madrid site, partnering with local Gestoría and HQ HR to ensure compliance, accurate payroll support, and smooth day-to-day operations.

Key Responsibilities (50% HR / 50% Office)

HR (50%)

• Coordinate with Gestoría on contracts, Social Security registration, payroll & tax filings.
• Support monthly payroll verification (payroll, Social Security & attendance; 14 payments/month).
• Maintain employee records, contract tracking, and contract expiry alerts; ensure compliance with Spanish labor law / Convenio.
• Support PRL coordination and assist with performance/bonus operations and employee relations.

Office & Administration (50%)

• Manage daily office operations: supplies, equipment, leases, facilities & vendors.
• Handle corporate admin: documentation filing, seals, licenses, and administrative records.
• Arrange business travel and expatriate settling-in support (housing, NIE, bank account, etc.).
• Coordinate vehicles/insurance/asset register; support meetings, hospitality, and HQ visits.
• Support Finance with invoice collection & expense-claim coordination; prepare local documents (Registro/Hacienda/municipal).

Requirements

• 3+ years HR experience; Spanish employment, Social Security & payroll knowledge is a plus.
• 2+ years office/admin experience in multinational or Chinese companies is preferred.
• Spanish C1+ and English B1+/B2+.
• Knowledge of Spanish labor law / Convenio; HR/Labor master's is a plus.
• Proficient in MS Office; experience with HR tools (Sage/A3/Factorial) is a plus.
• Strong confidentiality, attention to detail, coordination skills; local administrative know-how is preferred.
• Driving license is a plus.