HR & Office Ops Specialist - Madrid (Payroll & Expats)

KIDE International （EUROPE）; Madrid; On-site; EUR 32,000 - 42,000; Full time

Job summary

KIDE International (EUROPE) Madrid seeks an HR & Office Administration Specialist to own local HR operations and daily office management. You will collaborate with Gestoría and HQ HR to ensure payroll accuracy, contract compliance, and smooth day-to-day activities at the Madrid site.

The role balances HR duties with facilities oversight, travel arrangements, and documentation control, requiring strong organization, confidentiality, and knowledge of Spanish labor law.

Qualifications

• 3+ years HR experience with payroll / social security exposure.
• 2+ years office/admin experience in multinational or Chinese companies preferred.
• Spanish C1+ and English B1+/B2+ are required.
• Knowledge of Spanish labor law / convenio is a plus.
• Proficient in MS Office; experience with HR tools (Sage/A3/Factorial) is a plus.

Responsibilities

• Coordinate with Gestoría on contracts, Social Security registration, payroll & tax filings.
• Support monthly payroll verification (payroll, Social Security & attendance; 14 payments/month).
• Maintain employee records, contract tracking, and contract expiry alerts; ensure compliance with Spanish labor law / Convenio.
• Support PRL coordination and assist with performance/bonus operations and employee relations.
• Manage daily office operations: supplies, equipment, leases, facilities & vendors.
• Handle corporate admin: documentation filing, seals, licenses, and administrative records.
• Arrange business travel and expatriate settling-in support (housing, NIE, bank account, etc.).
• Coordinate vehicles/insurance/asset register; support meetings, hospitality, and HQ visits.
• Support Finance with invoice collection & expense-claim coordination; prepare local documents (Registro/Hacienda/municipal).

Skills

HR experience

Office administration

English proficiency

Spanish proficiency

Coordination skills

Confidentiality

Driving license

Education

HR/Labor master's

Tools

Sage

A3

Factorial

Job description

KIDE International (EUROPE) Madrid seeks an HR & Office Administration Specialist to own local HR operations and daily office management. You will collaborate with Gestoría and HQ HR to ensure payroll accuracy, contract compliance, and smooth day-to-day activities at the Madrid site.

The role balances HR duties with facilities oversight, travel arrangements, and documentation control, requiring strong organization, confidentiality, and knowledge of Spanish labor law.