Global Management Assistant for Senior Executive | Flexible

Motherson Group; Barcelona; On-site; EUR 42,000 - 54,000; Full time

Job summary

Motherson Group is seeking a highly organized Management Assistant to support a senior executive across Construction Management, Local HR, and Business Travel, as well as facilities and guesthouse activities.

You will coordinate meetings, prepare executive materials, and manage multiple stakeholders across countries, ensuring confidentiality and smooth daily operations while contributing to strategic initiatives.

Qualifications

• Bachelor's degree in Business Administration or related field.
• Several years as Executive/Personal/Management Assistant to senior leadership.
• Experience in international and multicultural environments.
• Outstanding organizational and prioritization skills.
• Excellent English; German and Spanish are advantageous.
• Ability to manage multiple tasks and deadlines in a dynamic environment.
• Strong interpersonal skills and professional demeanor.
• High integrity, discretion and confidentiality.
• Advanced proficiency in Microsoft Office.
• Strong analytical and problem-solving skills.
• Self-motivated, proactive and detail-oriented.

Responsibilities

• Coordinate internal and external meetings, workshops, and leadership reviews.
• Prepare agendas, presentations, reports, and executive correspondence.
• Organize and follow up on action items, ensuring timely execution.
• Handle confidential information with discretion and professionalism.
• Act as a key point of contact for internal and external stakeholders.
• Prepare management reports, dashboards, and decision-making documents.
• Coordinate cross-functional projects and track milestones.
• Support budget planning, forecasting, and administrative processes.

Skills

Organizational skills

Communication skills

Interpersonal skills

Discretion & confidentiality

MS Office proficiency

Multicultural environment experience

Proactive / self-motivated

Time management

English proficiency

German language advantage

Spanish language advantage

Education

Bachelor's degree in Business Administration/Management/Human Resources

Tools

Microsoft Office

Job description

Motherson Group is seeking a highly organized Management Assistant to support a senior executive across Construction Management, Local HR, and Business Travel, as well as facilities and guesthouse activities.

You will coordinate meetings, prepare executive materials, and manage multiple stakeholders across countries, ensuring confidentiality and smooth daily operations while contributing to strategic initiatives.