Executive Assistant Management (m/f/d)

Nordex Group; Madrid; On-site; EUR 55,000 - 75,000; Full time

Job summary

Nordex Group in Madrid seeks a senior executive coordinator to manage the Head of Area's calendar, coordinate cross‑functional stakeholders, and oversee high‑impact Global Sourcing topics. You will organize international travel, lead large-scale events up to 300 attendees, contribute to supplier negotiations, and prepare executive reports on supply chain performance and market trends.

Strong English (C1) and excellent communication are essential.

Qualifications

• Experience in international, cross-regional roles within a global matrix organization.
• Proven understanding of the role and its tasks.
• Analytical and problem-solving mindset.
• Excellent written and verbal communication skills.
• Five years of experience in a similar position.
• Native or advanced proficiency (C1) in spoken and written English.

Responsibilities

• Own and optimize the executive calendar, aligning with global stakeholders and suppliers.
• Oversee end-to-end international travel organization, visas, flights, and accommodations.
• Plan and run large-scale international events (up to 300 attendees) and support supplier negotiations.
• Draft presentations and executive summaries focusing on supply chain performance.
• Handle confidential information with discretion.

Skills

International experience

Analytical mindset

Communication skills

Experience in similar role

English C1

Job description

Responsibilities

• Executive agenda and stakeholder management: Own and optimize the manager’s calendar, prioritizing critical Global Sourcing topics (e.g., Sourcing Boards, Risk and Opportunities, weekly reporting), while ensuring alignment with internal stakeholders (Operations, Engineering, Finance) and strategic suppliers.
• Travel management: Oversee end‑to‑end organization of the Head of Area’s international travel, including visas, documentation, flights, accommodation, transfers, and detailed itineraries. Coordinate and route travel approvals for global teams in partnership with the corporate travel agency, ensuring compliance and cost control.
• Strategic support in sourcing initiatives: Coordinate leadership workshops and processes, ensuring clear internal communication and alignment across global teams. Own end‑to‑end planning and execution of large‑scale international events (up to 300 attendees), managing the full event cycle from planning to post‑event analysis. Contribute to supplier selection and rate negotiations for budget optimization.
• Communication and reporting for leadership: Draft high‑quality presentations, reports, and executive summaries for senior management, focusing on supply chain performance and market trends.
• Confidential and operational support: Handle sensitive information (e.g., contracts, negotiations, supplier matters) with the highest level of discretion.

Qualifications

• Proven international experience, including working across multiple regions and cultures within a global matrix organization.
• Strong understanding of the role and its tasks.
• Analytical and problem‑solving mindset.
• Excellent communication skills, both written and verbal.
• Five years of experience in a similar position, performing these tasks.
• Native or advanced proficiency (C1) in spoken and written English.

Benefits

• Some offers may vary by location.

Nordex adheres to a policy of equal employment opportunity. All employment decisions are made without regard to religion, age, sex, color, national origin, handicap, or other protected class and are in full compliance with all federal and state laws.