Front Desk & CEO Support Specialist

The Hub/Danske Bank; Paterna; Presencial; EUR 24.000 - 32.000; Jornada completa

Descripción de la vacante

ICEYE, a global space-based intelligence company, is seeking a Receptionist and Management Assistant for our Paterna office. You’ll be the first point of contact for visitors and support the CEO and Operations team with calendar and travel coordination.

Key responsibilities include managing meeting rooms, handling mail and supplies, arranging events, and maintaining a secure, welcoming workplace. Fluency in Spanish and professional English required.

Formación

• Must have prior experience in a receptionist/administrative and assistant role.
• Strong commitment to delivering excellent internal and external customer service.
• Excellent organizational and time-management skills with the ability to manage multiple tasks.
• Native or strong verbal and written communication skills in Spanish, and professional working proficiency in English.

Responsabilidades

• Greet and welcome visitors, clients, and vendors, and direct them to the appropriate contact or meeting room while maintaining the visitor and event register.
• Manage meeting room calendars and coordinate meeting and event arrangements, including catering and room setup.
• Monitor, maintain, and order office and catering supplies, ensuring common areas remain well-stocked, clean, and welcoming.
• Handle incoming and outgoing mail, deliveries, and packages.
• Support the Operations team with administrative tasks, ad-hoc requests, and internal company events.
• Assist in maintaining office security by verifying visitor identities and reporting any suspicious activity as required.
• Calendar & Time Management: Partner closely with the CEO of ICEYE Spain to take full ownership of his calendar, using sound judgment to prioritize requests, proactively resolve scheduling conflicts, and anticipate daily logistics to ensure his days run efficiently.

Conocimientos

Receptionist role

Customer service

Organization

Spanish language

English language

Herramientas

Calendar systems

Descripción del empleo

ICEYE, a global space-based intelligence company, is seeking a Receptionist and Management Assistant for our Paterna office. You’ll be the first point of contact for visitors and support the CEO and Operations team with calendar and travel coordination.

Key responsibilities include managing meeting rooms, handling mail and supplies, arranging events, and maintaining a secure, welcoming workplace. Fluency in Spanish and professional English required.