Recepcionista con Inglés

Empresa Confidencial; Barcelona; On-site; EUR 26,000 - 36,000; Full time

Job summary

A confidential company in Barcelona is seeking an Office Management Coordinator to oversee various office operations. Responsibilities include managing calls, vendor relations, and office supply inventory while ensuring smooth office functions aligned with company standards. Candidates should have at least 1 year of experience in a similar role and require advanced proficiency in Spanish and English to communicate effectively across teams. This is a full-time position offering a dynamic work environment.

Qualifications

• Minimum of 1 year of experience in a similar role (Receptionist, Event Coordinator, Administrative Assistant, etc.).
• Advanced and/or native-level proficiency in Spanish and English.

Responsibilities

• Answering and managing incoming calls.
• Managing access control and external visitors.
• Coordinating the internal preparation of shipments.
• Registering, tracking, and monitoring shipments in collaboration with courier platforms.
• Requesting, monitoring, and managing third-party pickups.
• Managing office supplies inventory.
• Vendor management (maintenance, office supplies, cleaning services, etc.).
• Handling complaints and incidents.
• Preparing materials for training sessions and external meetings.
• Organizing corporate catering for meetings and celebrations.
• Requesting, managing, and tracking business travel for executives, department heads, general services, and external staff.
• Support the creation and formatting of internal and external documents, presentations, and materials.
• Collaborate with teams to maintain updated front-desk and office communications

Skills

Advanced Spanish proficiency

Advanced English proficiency

Vendor management

Office supplies management

Organizational skills

Job description

The role will be responsible for managing and monitoring Office Management operations, providing support across all areas of the company to ensure the overall smooth functioning of the office, in line with stakeholder needs and the organization’s established standards.

Responsibilities

• Answering and managing incoming calls
• Managing access control and external visitors
• Coordinating the internal preparation of shipments
• Registering, tracking, and monitoring shipments in collaboration with courier platforms
• Requesting, monitoring, and managing third-party pickups
• Managing office supplies inventory
• Vendor management (maintenance, office supplies, cleaning services, etc.)
• Handling complaints and incidents
• Preparing materials for training sessions and external meetings
• Organizing corporate catering for meetings and celebrations
• Requesting, managing, and tracking business travel for executives, department heads, general services, and external staff
• Support the creation and formatting of internal and external documents, presentations, and materials, ensuring brand consistency and visual quality
• Collaborate with relevant teams to maintain updated and visually appealing front-desk and office communications (signage, announcements, newsletters, etc.)

Experience

• Minimum of 1 year of experience in a similar role (Receptionist, Event Coordinator, Administrative Assistant, etc.)
• Required: Advanced and/or native-level proficiency in Spanish and English