Professional Admin & Reception Specialist

iGEBC; Leganés; Presencial; EUR 24.000 - 30.000; Jornada completa

Descripción de la vacante

iGEBC in Leganés, Spain seeks an experienced receptionist/administrative assistant to greet visitors and support daily office operations. You will manage calls, assist with inquiries, and help coordinate meetings while maintaining a secure, professional environment.

The role emphasizes strong communication, organization, and the ability to handle filing, correspondence, and basic document control with attention to detail.

Formación

• Proven administrative or assistant experience, preferably in a corporate or professional environment.
• Graduate of any 4-year business course or at least college level.
• At least 2 years of experience in a related role; experience in the construction industry is an advantage.
• Excellent written and verbal communication skills.
• Ability to establish and maintain effective working relationships with clients, colleagues, and external partners.
• Highly organized with strong attention to detail and problem-solving skills.
• Proficiency in Microsoft applications including Word, Excel, and Outlook.
• Knowledge of office management systems and procedures.
• Ability to work independently with minimal supervision.
• Knowledge of basic accounting principles (VAT, withholding tax, billing, receipts, etc.) is a plus.

Responsabilidades

• Reception and Visitor Assistance: Welcome and assist visitors, ensuring they are directed to the appropriate person or department in a professional manner.
• General Administrative Tasks: Perform a variety of administrative duties such as filing, typing, copying, binding, and scanning documents.
• Document Organization and Filing: Organize and maintain the filing system for important and confidential company documents, ensuring they are filed and stored appropriately for easy retrieval.
• Renewal of Company Documents and Licenses: Assist in the timely renewal of company documents and licenses by keeping track of renewal dates and ensuring all required submissions are made on time.
• Other Responsibilities: Perform additional tasks as required to support the administration department and the organization.

Conocimientos

Communication skills

Independent work

Organization

Microsoft Office

Problem solving

Educación

4-year business degree

Herramientas

Microsoft Word

Excel

Outlook

Descripción del empleo

iGEBC in Leganés, Spain seeks an experienced receptionist/administrative assistant to greet visitors and support daily office operations. You will manage calls, assist with inquiries, and help coordinate meetings while maintaining a secure, professional environment.

The role emphasizes strong communication, organization, and the ability to handle filing, correspondence, and basic document control with attention to detail.