Facilities Coordinator

CBRE Group, Inc.; Barcelona; Presencial; EUR 24.000 - 34.000; Jornada completa

Descripción de la vacante

CBRE Group, Inc. is seeking a Facilities Coordinator to collaborate with clients, vendors, and contractors ensuring all facility tasks and work orders are completed. You will support operations across a portfolio, aiding property managers with repairs and investment plans.

You will handle inquiries, collect work orders, file documentation, and monitor progress while following defined procedures under guidance. Strong MS Office skills and attention to detail are essential.

Formación

• High School Diploma or GED with up to 2 years of related experience.
• Proficient in Microsoft Office and basic math.
• Strong knowledge of facilities management operations.
• Ability to follow standard procedures and ensure compliance.
• Excellent written and verbal communication.

Responsabilidades

• Coordinate with landlords, tenants, and service providers to implement procedures.
• Acknowledge client inquiries and collect work orders.
• Monitor progress and file paperwork submitted by vendors.
• Assist in waste disposal and recycling monitoring.
• Respond to inquiries from clients, coworkers, and supervisors.
• Follow established procedures and ask clarifying questions.
• Support audits with prepared documentation.

Conocimientos

Facilities Management

Contract Support

QHSE

Risk Identification

Permit to Work

Audit Documentation

Communication

Organizational Skills

Basic Math

Educación

High School Diploma or GED

Herramientas

Microsoft Office

Descripción del empleo

About the Role:

As a CBRE Facilities Coordinator, you will work with clients, vendors, and contractors to ensure that facility tasks and work orders are complete.

This job is a part of the Facilities Management functional area which focuses on all aspects of the operations of a set of assets, providing support to the Property Managers regarding all repairs and investment plans.

What You’ll Do:

• Work with landlords, tenants, and service providers to make sure they implement and recognize all procedures, policies, and reporting formats.
• Acknowledge all client inquiries and collect work orders.
• Collect information reports to find out performance and progress status.
• File work orders, proposals, department files, and other paperwork submitted by vendors.
• Monitor activities that happen outside the building, such as proper waste disposal and recycling.
• Follow instructions, short correspondence, and memos and ask clarifying questions.
• Respond to common inquiries or complaints from clients, co-workers, and supervisors.
• Use existing procedures to solve straightforward problems while having a limited opportunity to exercise discretion.
• Impact through clearly defined duties, methods, and tasks are described in detail.
• Deliver own output by following defined procedures and processes under close supervision and guidance.

What You’ll Need:

• Strong knowledge of Facilities Management operations.
• Experience in Contract Support and service administration.
• Understanding of QHSE management systems and compliance requirements.
• Ability to identify operational risks
• Knowledge of Permit to Work systems and safe working procedures.
• Experience preparing documentation for internal and external audits.
• High School Diploma or GED with up to 2 years of job-related experience.
• Ability to follow basic work routines and standards in the application of work.
• Communication skills to exchange straightforward information.
• Working knowledge of Microsoft Office products. Examples include Word, Excel, Outlook, etc.
• Strong organizational skills with an inquisitive mindset.
• Basic math skills. Ability to calculate simple figures such as percentages, discounts, and markups.