Facilities Coordinator: Operations & Vendor Liaison

CBRE Group, Inc.; Madrid; On-site; EUR 26,000 - 34,000; Full time

Job summary

CBRE Group, Inc. in Madrid is seeking a Facilities Coordinator to support clients, vendors, and contractors with work orders and facility tasks. You will help ensure repairs and routine operations run smoothly under supervision.

You will handle information collection, document filing, and basic reporting, using MS Office to track progress and maintain records. Strong organization and clear communication are essential for success in this role.

Qualifications

• High School Diploma or GED with up to 2 years of related experience.
• Ability to follow basic work routines and standards in the application of work.
• Communication skills to exchange straightforward information.
• Working knowledge of Microsoft Office products. Examples include Word, Excel, Outlook, etc.
• Strong organizational skills with an inquisitive mindset.
• Basic math skills. Ability to calculate simple figures such as percentages, discounts, and markups.

Responsibilities

• Work with landlords, tenants, and service providers to ensure procedures, policies, and reporting formats are implemented and recognized.
• Acknowledge all client inquiries and collect work orders.
• Collect information reports to determine performance and progress status.
• File work orders, proposals, department files, and other paperwork submitted by vendors.
• Monitor activities outside the building, including proper waste disposal and recycling.

Skills

Communication

Organizational skills

Math skills

Education

High School Diploma or GED

Tools

Microsoft Office

Job description

CBRE Group, Inc. in Madrid is seeking a Facilities Coordinator to support clients, vendors, and contractors with work orders and facility tasks. You will help ensure repairs and routine operations run smoothly under supervision.

You will handle information collection, document filing, and basic reporting, using MS Office to track progress and maintain records. Strong organization and clear communication are essential for success in this role.