Facilities Admin & Operations Coordinator

HG External; Los Altos; On-site; EUR 32,000 - 39,000; Full time

Benefits offered by this job

Health, dental and vision plans

Paid time off (20 days)

Job summary

HumanGood is seeking a Maintenance Coordinator (Admin Assistant 2) to provide comprehensive admin support to the Facilities team. You will manage the Service Desk, handle service requests, communicate with residents and staff, and assist with budgeting and vendor coordination to keep properties running smoothly.

The role is Monday–Friday, 8:00 AM to 4:00 PM, offering hourly pay and a range of benefits. You will represent the organization professionally, ensuring high resident satisfaction and

Qualifications

• At least one year of clerical experience or equivalent training.
• Clerical duties include transcribing, filing, word processing, scheduling, and basic admin tasks.
• Strong organizational and customer service skills are essential.

Responsibilities

• Provide day-to-day administrative support to the Director, Buildings and Grounds.
• Administer the Facilities Service Desk and process requests.
• Coordinate travel arrangements and maintain records and vendor info.
• Support budget tracking, invoice processing, and office supplies.
• Ensure safety and professional conduct in all interactions.

Skills

Clerical experience

Experience in admin/office support

Multitasking

Education

High school diploma or equivalent

Some college coursework in clerical skills

Job description

HumanGood is seeking a Maintenance Coordinator (Admin Assistant 2) to provide comprehensive admin support to the Facilities team. You will manage the Service Desk, handle service requests, communicate with residents and staff, and assist with budgeting and vendor coordination to keep properties running smoothly.

The role is Monday–Friday, 8:00 AM to 4:00 PM, offering hourly pay and a range of benefits. You will represent the organization professionally, ensuring high resident satisfaction and