Facilities Coordinator

CBRE; Barcelona; Presencial; EUR 21.000 - 26.000; Jornada completa

Descripción de la vacante

CBRE in Barcelona seeks a Facilities Coordinator to manage client, vendor, and contractor tasks, ensuring work orders are completed and procedures are followed.

You will support property managers with repairs, audits, and compliance, coordinating reporting formats and maintaining documentation across operations.

Strong communication, organization, and basic math skills, plus proficiency with Microsoft Office, help you excel in this hands-on role.

Formación

• Strong knowledge of Facilities Management operations.
• Experience in Contract Support and service administration.
• Understanding of QHSE management systems and compliance requirements.
• Ability to identify operational risks
• Knowledge of Permit to Work systems and safe working procedures.
• Experience preparing documentation for internal and external audits.
• High School Diploma or GED with up to 2 years of job-related experience.
• Ability to follow basic work routines and standards in the application of work.
• Communication skills to exchange straightforward information. Working knowledge of Microsoft Office products.
• Strong organizational skills with an inquisitive mindset.
• Basic math skills. Ability to calculate simple figures such as percentages, discounts, and markups.

Responsabilidades

• Work with landlords, tenants, and service providers to ensure procedures, policies, and reporting formats are followed.
• Acknowledge all client inquiries and collect work orders.
• Collect information reports to assess performance and progress.
• File work orders, proposals, department files, and other papers submitted by vendors.
• Monitor activities outside the building, including waste disposal and recycling.
• Follow instructions and ask clarifying questions as needed.
• Respond to common inquiries or complaints from clients, coworkers, and supervisors.
• Apply existing procedures to solve straightforward problems with limited discretion.
• Deliver output by following defined procedures under close supervision.

Conocimientos

Facilities Mgmt

Contract Support

QHSE compliance

Communication

Organizational skills

Educación

High School Diploma or GED

Herramientas

Microsoft Office Suite

Descripción del empleo

About The Role

As a CBRE Facilities Coordinator, you will work with clients, vendors, and contractors to ensure that facility tasks and work orders are complete.

This job is a part of the Facilities Management functional area which focuses on all aspects of the operations of a set of assets, providing support to the Property Managers regarding all repairs and investment plans.

What You’ll Do

• Work with landlords, tenants, and service providers to make sure they implement and recognize all procedures, policies, and reporting formats.
• Acknowledge all client inquiries and collect work orders.
• Collect information reports to find out performance and progress status.
• File work orders, proposals, department files, and other paperwork submitted by vendors.
• Monitor activities that happen outside the building, such as proper waste disposal and recycling.
• Follow instructions, short correspondence, and memos and ask clarifying questions.
• Respond to common inquiries or complaints from clients, co-workers, and supervisors.
• Use existing procedures to solve straightforward problems while having a limited opportunity to exercise discretion.
• Impact through clearly defined duties, methods, and tasks are described in detail.
• Deliver own output by following defined procedures and processes under close supervision and guidance.

What You’ll Need

• Strong knowledge of Facilities Management operations.
• Experience in Contract Support and service administration.
• Understanding of QHSE management systems and compliance requirements.
• Ability to identify operational risks
• Knowledge of Permit to Work systems and safe working procedures.
• Experience preparing documentation for internal and external audits.
• High School Diploma or GED with up to 2 years of job-related experience.
• Ability to follow basic work routines and standards in the application of work.
• Communication skills to exchange straightforward information.Working knowledge of Microsoft Office products. Examples include Word, Excel, Outlook, etc.
• Strong organizational skills with an inquisitive mindset.
• Basic math skills. Ability to calculate simple figures such as percentages, discounts, and markups.