Office Manager

Nextpower; Valencia; On-site; EUR 28,000 - 38,000; Full time

Job summary

Nextpower is seeking an Office Manager to oversee day-to-day administrative operations, coordinate services, and support leadership across the organization. You will ensure smooth office workflows, manage vendors, and maintain accurate records to enable efficient decision-making and compliant operations.

In this role you will handle purchasing, inventory, onboarding logistics, room scheduling, and front desk support as needed, contributing to a professional, organized workplace that accelerates

Qualifications

• 2+ years in office administration, facilities coordination, or similar role.
• Strong organizational and prioritization skills with attention to detail.
• Proficiency with Google Workspace and/or Microsoft Office.
• Excellent written and verbal communication.
• Ability to manage multiple vendors and deadlines.

Responsibilities

• Oversee office workflows, schedules and day-to-day administrative support.
• Coordinate maintenance, repairs, and service calls with vendors.
• Process purchase requests, maintain supply inventory, and assist budgeting.
• Maintain organized office files (digital and/or paper).
• Support onboarding logistics and internal event coordination.
• Coordinate meetings and calendars for leadership and teams.

Skills

Office administration

Organizational skills

Google Workspace

Microsoft Office

Communication skills

Vendor management

Tools

Outlook

Excel

Job description

Job Description

The Office Manager is responsible for overseeing day-to-day administrative operations to ensure the office runs efficiently and professionally. This role coordinates office services, supports staff and leadership, manages vendors and facilities, and helps maintain accurate records and smooth internal workflows.

Key Responsibilities

• Office Administration & Operations
  • Oversee office workflows, schedules, and day-to-day administrative support
  • Manage incoming/outgoing mail, deliveries, and general office coordination
  • Ensure office supplies and equipment are stocked and functioning
• Facilities & Vendor Management
  • Coordinate maintenance requests, repairs, and service calls
  • Manage office vendors (cleaning, IT support, equipment servicing, etc.)
  • Track service agreements, renewals, and basic office compliance needs
• Purchasing & Inventory
  • Process purchase requests, maintain supply inventory, and assist with budgeting needs
  • Obtain quotes, compare options, and ensure cost-effective purchasing
• Records & Documentation
  • Maintain organized office files (digital and/or paper)
  • Support document control for policies, forms, and internal records as needed
• Front Desk / Visitor Support (if applicable)
  • Greet visitors and route inquiries appropriately
  • Maintain professionalism and ensure smooth check-in processes
• Team Support
  • Support onboarding logistics (badges, accounts, supplies)
  • Assist with scheduling, room booking, and internal event coordination
• Scheduling & Coordination
  • Coordinate meetings and calendars for leadership and/or teams
  • Maintain spreadsheets or tracking tools for tasks and office requests

Required Qualifications

• Experience in office administration, facilities coordination, or a similar role (e.g., 2+ years)
• Strong organizational and prioritization skills with attention to detail
• Proficiency with Google Workspace and/or Microsoft Office (Outlook/Excel)
• Excellent communication skills (written and verbal)
• Ability to manage multiple vendors and deadlines

Preferred Qualifications

• Experience in healthcare, legal, education, or professional services environments
• Familiarity with invoicing tools or basic accounting processes
• Experience supporting HR tasks (onboarding coordination, basic paperwork)
• Comfort with light IT coordination (e.g., ticketing, device setup)

Skills & Competencies

• Customer-service mindset and professionalism
• Discretion with confidential information
• Strong problem-solving and follow-through
• Timely, proactive communication with stakeholders
• Reliability and ability to work independently

At Nextpower, we are driving the global energy transition with an integrated clean energy technology platform that combines intelligent structural, electrical, and digital solutions for utility-scale power plants. Our comprehensive portfolio enables faster project delivery, higher performance, and greater reliability, helping our customers capture the full value of solar power. Our talented worldwide teams are redefining how solar power plants are designed, built, and operated every day with smart technology, data-driven insights, and advanced automation. Together, we’re building the foundation for the world’s next generation of clean energy infrastructure.

We are Nextpower