Office & Facilities Manager: Smooth Operations

Nextpower; Valencia; On-site; EUR 28,000 - 38,000; Full time

Job summary

Nextpower is seeking an Office Manager to oversee day-to-day administrative operations, coordinate services, and support leadership across the organization. You will ensure smooth office workflows, manage vendors, and maintain accurate records to enable efficient decision-making and compliant operations.

In this role you will handle purchasing, inventory, onboarding logistics, room scheduling, and front desk support as needed, contributing to a professional, organized workplace that accelerates

Qualifications

• 2+ years in office administration, facilities coordination, or similar role.
• Strong organizational and prioritization skills with attention to detail.
• Proficiency with Google Workspace and/or Microsoft Office.
• Excellent written and verbal communication.
• Ability to manage multiple vendors and deadlines.

Responsibilities

• Oversee office workflows, schedules and day-to-day administrative support.
• Coordinate maintenance, repairs, and service calls with vendors.
• Process purchase requests, maintain supply inventory, and assist budgeting.
• Maintain organized office files (digital and/or paper).
• Support onboarding logistics and internal event coordination.
• Coordinate meetings and calendars for leadership and teams.

Skills

Office administration

Organizational skills

Google Workspace

Microsoft Office

Communication skills

Vendor management

Tools

Outlook

Excel

Job description

Nextpower is seeking an Office Manager to oversee day-to-day administrative operations, coordinate services, and support leadership across the organization. You will ensure smooth office workflows, manage vendors, and maintain accurate records to enable efficient decision-making and compliant operations.

In this role you will handle purchasing, inventory, onboarding logistics, room scheduling, and front desk support as needed, contributing to a professional, organized workplace that accelerates